31 CFR 1, Subpart C, Appendix A to Subpart C of Part 1 - Departmental Offices
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Pt. 1, Subpt. C, App. A
Appendix A to Subpart C of Part 1—Departmental Offices
1. In general. This appendix applies to the Departmental Offices as
defined in 31 CFR qart 1, subpart C, § 1.20. It sets forth specific notification and
access procedures with respect to particular systems of records, identifies the
officers designated to make the initial determinations with respect to notification
and access to records, the officers designated to make the initial and appellate
determinations with respect to requests for amendment of records, the officers
designated to grant extensions of time on appeal, the officers with whom “Statement
of Disagreement” may be filed, the officer designated to receive service of process
and the addresses for delivery of requests, appeals, and service of process. In
addition, it references the notice of systems of records and notices of the routine
uses of the information in the system required by 5 U.S.C. 552a(e)(4) and (11) and
published annually by the Office of the Federal Register in “Privacy Act
Issuances”.
2. Requests for notification and access to records and accountings of
disclosures. Initial determinations under 31 CFR 1.26, whether to grant
requests for notification and access to records and accountings of disclosures for
the Departmental Offices, will be made by the head of the organizational unit having
immediate custody of the records requested, or the delegate of such official. This
information is contained in the appropriate system notice in the “Privacy Act
Issuances”, published annually by the Office of the Federal Register. Requests for
information and specific guidance on where to send requests for records should be
addressed to:
Privacy Act Request, DO, Director, Disclosure Services Department of the Treasury,
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
3. Requests for amendments of records. Initial determinations under
31 CFR 1.27(a) through (d) with respect to requests to amend records for records
maintained by the Departmental Offices will be made by the head of the organization
or unit having immediate custody of the records or the delegate of such official.
Requests for amendment of records should be addressed as indicated in the
appropriate system notice in “Privacy Act Issuances” published by the Office of the
Federal Register. Requests for information and specific guidance on where to send
these requests should be addressed to: Privacy Act Amendment Request, DO, Director,
Disclosure Services Department of the Treasury, 1500 Pennsylvania Avenue, NW.,
Washington, DC 20220.
4. Administrative appeal of initial determination refusing to amend
record. Appellate determinations under 31 CFR 1.27(e) with respect to records
of the Departmental Offices, including extensions of time on appeal, will be made by
the Secretary, Deputy Secretary, Under Secretary, General Counsel, Special Inspector
General for Troubled Assets Relief Program, or Assistant Secretary having
jurisdiction over the organizational unit which has immediate custody of the
records, or the delegate of such official, as limited by 5 U.S.C. 552a(d) (2) and
(3). Appeals made by mail should be addressed as indicated in the letter of initial
decision or to:
Privacy Act Amendment Request, DO, Director, Disclosure Services Department of the
Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.
5. Statements of disagreement. “Statements of Disagreement” as
described in 31 CFR 1.27(e)(4) shall be filed with the official signing the
notification of refusal to amend at the address indicated in the letter of
notification within 35 days of the date of notification and should be limited to one
page.
6. Service of process. Service of process will be received by the
General Counsel of the Department of the Treasury or the delegate of such official
and shall be delivered to the following location:
General Counsel, Department of the Treasury, Room 3000, Main Treasury Building,
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
7. Annual notice of systems of records. The annual notice of systems
of records required to be published by the Office of the Federal Register in the
publication entitled “Privacy Act Issuances”, as specified in 5 U.S.C. 552a (f). Any
specific requirements for access, including identification requirements, in addition
to the requirements set forth in 31 CFR 1.26 and 1.27 and 8 of this appendix, and
locations for access are indicated in the notice for the pertinent system.
8. Verification of identity. An individual seeking notification or
access to records, or seeking to amend a record, must satisfy one of the following
identification requirements before action will be taken by the Departmental Offices
on any such request:
(i) An individual seeking notification or access to records in person, or seeking
to amend a record in person, may establish identity by the presentation of a single
official document bearing a photograph (such as a passport or identification badge)
or by the presentation of two items of identification which do not
bear a photograph but do bear both a name and signature (such as a driver's license
or credit card).
(ii) An individual seeking notification or access to records by mail, or seeking to
amend a record by mail, may establish identity by a signature, address, and one
other identifier such as a photocopy of a driver's license or other official
document bearing the individual's signature.
(iii) Notwithstanding subdivisions (i) and (ii) of this subparagraph, an individual
seeking notification or access to records by mail or in person, or seeking to amend
a record by mail or in person, who so desires, may establish identity by providing a
notarized statement, swearing or affirming to such individual's identity and to the
fact that the individual understands the penalties provided in 5 U.S.C. 552a(i)(3)
for requesting or obtaining access to records under false pretenses.
Notwithstanding subdivision (i), (ii), or (iii) of this subparagraph, a designated
official may require additional proof of an individual's identity before action will
be taken on any request, if such official determines that it is necessary to protect
against unauthorized disclosure of information in a particular case. In addition, a
parent of any minor or a legal guardian of any individual will be required to
provide adequate proof of legal relationship before such person may act on behalf of
such minor or such individual.
[52 FR 26305, July 14, 1987, as amended at 75 FR 745, Jan. 6, 2010]
Title 31 published on 2012-07-01
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Title 31 published on 2012-07-01
The following are ALL rules, proposed rules, and notices (chronologically) published in the Federal Register relating to 31 CFR 1 after this date.
