31 CFR 1, Subpart C, Appendix D to Subpart C of Part 1 - United States Secret Service
Pt. 1, Subpt. C, App. D
Appendix D to Subpart C of Part 1—United States Secret Service
1. In general. This appendix applies to the United States Secret
Service. It sets forth specific notification and access procedures with respect to
particular systems of records including identification requirements, and time and
places where records may be reviewed; identifies the officers designated to make the
initial determinations with respect to notification and access to records and
accountings of disclosures of records. This appendix also sets forth the specific
procedures for requesting amendment of records and identifies the officers
designated to make the initial and appellate determinations with respect to requests
for amendment of records. It identifies the officers designated to grant extensions
of time on appeal, the officers with whom “Statements of Disagreement may be filed,
the officer designated to receive service of process and the addresses for delivery
of requests, appeals, and service of process. In addition, it references the notice
of systems of records and notices of the routine uses of the information in the
system required by 5 U.S.C. 552a(e) (4) and (11) and published annually by the
Office of the Federal Register in “Privacy Act Issuances”.
2. Requests for notification and access to records and accountings of
disclosures. Initial determinations under 31 CFR 1.26, whether to grant
requests for notification and access to records and accountings of disclosures for
the United States Secret Service, will be made by the Freedom of Information and
Privacy Act Officer, United States Secret Service. Requests for
notification should be made by mail or delivered personally between the hours of
9:00 a.m. and 5:30 of any day excluding Saturdays, Sundays, and legal holidays to:
Privacy Act Request, Freedom of Information and Privacy Act Officer, United States
Secret Service, Suite 3000, 950 H Street, NW., Washington, DC 20373-5802.
a. Identification requirements. In addition to the requirements
specified in 31 CFR 1.26, each request for notification, access or amendment of
records made by mail shall contain the requesting individual's date and place of
birth and a duly notarized statement signed by the requester asserting his or her
identity and stipulating that the requesting individual understands that knowingly
or willfully seeking or obtaining access to records about another person under false
pretences is punishable by a fine of up to $5,000.
b. Individuals making requests in person. Individuals making requests
in person will be required to exhibit acceptable identifying documents such as
employee identification numbers, drivers licenses, medical cards or other documents
sufficient to verify the identity of the requester.
c. Physical inspection of records. Upon determining that a request
for the physical inspection of records is to be granted, the requester shall be
notified in writing of the determination, and when and where the requested records
may be inspected. The inspection of records will be conducted at the Secret Service
field office or other facility located nearest to the residence of the individual
making the request. Such inspection shall be conducted during the regular business
hours of the Secret Service Field Office or other facility where the disclosure is
made. A person of his or her own choosing may accompany the individual making the
request provided the individual furnishes a written statement authorizing the
disclosure of that individual's record in the accompanying person's presence. Any
disclosure of a record will be made in the presence of a representative of the
United States Secret Service.
3. Requests for amendment of records. Initial determination under 31
CFR qart 1, whether to grant requests to amend records will be made by the Freedom
of Information and Privacy Act Officer. Requests should be mailed or delivered
personally between the hours of 9:00 a.m. and 5:30 p.m. to: Privacy Act Amendment
Request, Freedom of Information and Privacy Acts Officer, United States Secret
Service, Suite 3000, 950 H Street, NW., Washington, DC 20373-5802.
4. Administrative appeal of initial determinations refusing amendment of
records. Appellate determinations, including extensions of time on appeal,
with respect to records of the United States Secret Service will be made by the
Deputy Director, United States Secret Service. Appeals may be mailed or delivered
personally to: Privacy Act Amendment Appeal, Deputy Director, United States Secret
Service, 950 H Street, NW., Suite 8300, Washington, DC 20373-5802.
5. Statements of disagreement. “Statements of Disagreements” under 31
CFR 1.27 (e)(4)(i) shall be filed with the official signing of the notification of
refusal to amend at the address indicated in the letter of notification within 35
days of the date of such notification and should be limited to one page.
6. Service of process. Service of process will be received by the
United States Secret Service General Counsel and shall be delivered to the following
location: General Counsel, United States Secret Service, Suite 8300, 950 H Street,
NW., Washington, DC 20373-5802.
7. Annual notice of systems of records. The annual notice of systems
of records is published by the Office of the Federal Register, as specified in 5
U.S.C. 552a(f). The publication is entitled “Privacy Act Issuances”. Any specific
requirements for access, including identification requirements, in addition to the
requirements set forth in 31 CFR 1.26 and 1.27 are indicated in the notice for the
pertinent system.
[52 FR 26305, July 14, 1987, as amended at 66 FR 9959, Feb. 13, 2001; 75 FR ,
Jan. 5, 2010]
Title 31 published on 2012-07-01
The following are only the Rules published in the Federal Register after the published date of Title 31.
For a complete list of all Rules, Proposed Rules, and Notices view the Rulemaking tab.
This is a list of United States Code sections, Statutes at Large, Public Laws, and Presidential Documents, which provide rulemaking authority for this CFR Part.
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Title 31 published on 2012-07-01
The following are ALL rules, proposed rules, and notices (chronologically) published in the Federal Register relating to 31 CFR 1 after this date.
