32 CFR 1285.4 - Responsibilities.
(1) Has overall responsibility for establishment and implementation of the DLA FOIA program, providing guidance and instructions to PLFA's and PSE's.
(3) Serves as the point of contact for referring members of the public to the proper DLA source for Agency records.
(5) Serve as initial denial authority for record denials where more than one PSE is involved or where a PSE has made a determination that the requested record cannot be found.
(1) Provides legal advice and assistance to HQ DLA PSE's and, where appropriate, PLFA's in determining decisions to withhold records.
(2) Processes appeals to the Director, DLA, of denials to provide records or “no record” determinations.
(3) Coordinates denial actions with Office of the General Counsel, DoD, and the Department of Justice, as appropriate.
(c) The Staff Director, Office of Public Affairs, HQ DLA-B, serves as a coordinating office for the release of information to the news media where potential for controversy exists.
(d) The Staff Director, Office of Congressional Affairs, HQ DLA-Y, serves as a coordinating office on final responses to FOIA requests from members of the Congress.
(1) Appoint an individual to serve as FOIA monitor. Letters of appointment will be forwarded to DLA-XAM.
(2) Forward to DLA-XAM any FOIA request received directly from the public so that the request may be administratively controlled.
(3) Ensures that provisions of this regulation are followed in processing requests for records from the public.
(7) Ensure that FOIA case files of denials are maintained for 6 years and that full releases are maintained for 2 years.
(8) Make initial determinations to release records or designate individuals to make such determinations.
(3) Request extensions of time from DLA-XAM when necessary and within the limits of § 1285.5(j) of this part.
(6) Coordinate proposed full and partial denials with DLA-XAM prior to signature by the PSE director. Forward a copy of the final response and cost information to DLA-XAM.
(1) Designate a FOIA manager to administer the DLA FOIA program within the PLFA. Forward the name, address, and telephone number of the manager to DLA-XAM.
(2) Ensure that the provisions of this regulation are followed in processing requests for records from members of the public.
7 See Footnote 2 to § 1285.2(i)(4).
8 See Footnote 2 to § 1285.2(i)(4).
(5) Refer cases of significance to DLA-XAM for review and evaluation when the issues raised are unusual, precedent setting, or otherwise require special guidance.
(7) Establish procedures to ensure that a record is maintained of all FOIA requests for logistical data (data on magnetic tape extracted from any of the DLA automated data processing (ADP) systems). The record will contain the requester's name and address, the date of the request, what information was requested, and what information was furnished. This record will be kept for five years.
(8) Inform Public Affairs offices in advance when they intend to withhold or partially withhold a record if it appears that the withholding action may be challenged in the media.
(1) Establish procedures to receive, control, process, and screen FOIA requests. To provide for rapid retrieval of information, FOIA managers will maintain a central log of all incoming FOIA requests.
(2) Review requests to determine if they meet the requirements of 5 U.S.C. 552. Determine category of the requester before assigning the request for search. Provide instructions to the searching office on fees and time limits for response.
(3) Consult with requesters, where necessary, to determine requester category and to resolve fee issues.
(4) Establish training and education program for those personnel who may be involved in responding to FOIA requests.
(5) Approve requests for formal extensions of time and notify requesters in writing of the extension.
(6) Grant or deny requests for fee waivers or requester category determinations and provide DLA-XAM with a copy of each such denial.
(7) Establish procedures to ensure that § 1285.5(1) of this part regarding consultation with submitters of information is complied with.
(10) Establish procedures to ensure that record denials and “no record” determinations are signed by the PLFA initial denial authority and a copy forwarded to DLA-XAM.
(13) Consult with public affairs officers (PAO's) to become familiar with subject matter that is considered to be newsworthy and advise PAO's of all requests from news media representatives.
(14) Establish procedures to provide the Congressional Affairs focal point with an information copy of each FOIA request received from a member of the Congress.
(15) Coordinate any proposed supplements or training material with DLA-XAM prior to publication or dissemination.
(16) Establish procedures to ensure that case files of FOIA releases are maintained for two years after cutoff and that denials are maintained for 6 years after cutoff.
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