42 CFR § 93.309 - Reporting to ORI on the decision to initiate an investigation.
(a) Within 30 days of finding that an investigation is warranted, the institution must provide ORI with the written finding by the responsible institutional official and a copy of the inquiry report which includes the following information -
(1) The name and position of the respondent;
(4) The basis for recommending that the alleged actions warrant an investigation; and
(b) The institution must provide the following information to ORI on request -
(1) The institutional policies and procedures under which the inquiry was conducted;
(3) The charges for the investigation to consider.
(c)Documentation of decision not to investigate.Institutions must keep sufficiently detailed documentation of inquiries to permit a later assessment by ORI of the reasons why the institution decided not to conduct an investigation. Consistent with § 93.317, institutions must keep these records in a secure manner for at least 7 years after the termination of the inquiry, and upon request, provide them to ORI or other authorized HHS personnel.