46 CFR 67.218 - Optional filing of instruments in portable document format as attachments to electronic mail.
(a) Any instrument identified as eligible for filing and recording under § 67.200 may be submitted in portable document format (.pdf) as an attachment to electronic mail (e-mail) for filing at the National Vessel Documentation Center. The e-mail address to be used for instrument filing may be obtained from the National Vessel Documentation Center Web site. If the instrument submitted for filing in .pdf format pertains to a vessel that is not a currently documented vessel, a completed Application for Initial Issue, Exchange, or Replacement Certificate of Documentation, or Return to Documentation (form CG-1258) or a letter application for deletion from documentation must already be on file with the National Vessel Documentation Center or must be submitted in .pdf format with the instrument being submitted in .pdf format for filing.
(b) All instruments submitted for filing in .pdf format must be clearly legible, be submitted from 8 1/2 inch by 11 inch paper in not less than 10-point type size, and submitted as an attachment to e-mail.
(c) The e-mail required by paragraph (b) should indicate:
(1) The name, address, telephone number, and e-mail address of the person submitting the instrument for filing in .pdf format;
(2) The number of pages submitted for filing in .pdf format; and
(3) The name of the vessel, official number or hull identification number of the vessel(s), and the name(s) of the owner(s) of the vessel(s) to which the instrument relates.
(d) The filing of any instrument submitted for filing in .pdf format is terminated and the instrument will be returned to the submitter if the instrument is subject to termination for any cause under § 67.217(a).