7 CFR 800.152 - Maintenance and retention of file samples.

§ 800.152 Maintenance and retention of file samples.

(a)General. The Service and agencies shall maintain complete file samples for their minimum retention period (calendar days) after the official function was completed or the results otherwise reported.

(b)Minimum retention period. Upon request by an agency and with the approval of the Service, specified file samples or classes of file samples may be retained for shorter periods of time.

Carrier In Out Export Other
(1) Trucks 3 5 30
(2) Railcars 5 10 30
(3) Ships & Barges 5 25 90
(4) Ships and Barges (short voyage - 5 days or less) 5 25 60
(5) Containers 5 60 60
(6) Bins & Tanks 3
(7) Submitted Samples 3

(c)Special retention periods. In specific instances, the Administrator may require that file samples be retained for a period of not more than 90 calendar days. File samples may be kept for a longer time than the regular retention period at the option of the Service, the agency, or the individual maintaining the records.

[ 50 FR 18986, May 6, 1985, as amended at 78 FR 43757, July 22, 2013]
(Approved by the Office of Management and Budget under control number 0580-0011)

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United States Code