Record
(4) Record means any item, collection, or grouping of information about an individual which is maintained by any component within a system of records and which contains the individual's name, identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint, voiceprint, or photograph. (5) Requester means an individual who makes either a request for access, a request for correction or amendment, or a request for an accounting. (6) Routine use has the meaning set forth in 5 U.S.C. 552a(7). (7) Statistical record has the meaning set forth in 5 U.S.C. 552a(6). (8) System of records means a group of any records under the control of the Department or any component from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to that individual. (9) Under the control of means those official records for which the agency is officially responsible and either has in its possession or exercises dominion over. This excludes those records which, although in the physical possession of agency employees and used by them in performing official functions, are not, in fact, agency records. Uncirculated personal notes, papers and records which are retained or discarded at the author's discretion and over which the agency exercises no dominion or control (e.g., personal telephone list) are not agency records for purposes of this part. (10) He, his, and him include she, hers and her.