Ala. Admin. Code r. 335-6-15-.13 - Reporting And Recordkeeping

Owners and operators of UST systems, and contractors certified to install, repair or permanently close UST systems must cooperate fully with inspections, monitoring and testing conducted by the Department as well as requests for document submission, submission of engineering or technical data, operator training, and testing and monitoring performed by the owner or operator at the request of the Department.

(a) Reporting. Owners and operators must submit the following information to the Department:

1. Notification for all UST systems in accordance with rule 335-6-15-.05, which includes certification of installation for new UST systems (rule 335-6-15-.05(7)) and notification when any person assumes ownership of an UST system

(rule 335-6-15-.05(10));

2. Reports of all releases including suspected releases (rule 335-6-15-.20), spills and overfills (rule 335-6-15-.23(2)), and confirmed releases (rule 335-6-15-.24(2));

3. Release investigation and confirmation report (rule 335-6-15-.22), corrective actions planned or taken including initial abatement measures (rule 335-6-15-.25(2)), conducting a preliminary investigation (rule 335-6-15-.26(5)), free product removal (rule 335-6-15-.27(d)), conducting a secondary investigation (rule 335-6-15-.28(6)) and corrective action plan (rule 335-6-15-.29(1)); and

4. A notification before permanent closure or change-in-service (rule 335-6-15-.34(1)) and upon completion of final closure or change-in-service assessment report (rule 335-6-15-.35(1)).

5. Results of all tightness testing (rules 335-6-15-.17(c) and 335-6-15-.18(b)), cathodic protection testing (rule 335-6-15-.10(b)), spill prevention equipment testing (rule 335-6-15-.09(1)(a) l.), containment sump testing (rule 335-6-15-.09(1)(c)6.), liquid sensor and probe testing (rules 335-6-15-.09(1) (c) 4. and 335-6-15-.14(1) (c)2.), leak detector testing (rule 335-6-15-.14(1)(c)3.), and overfill prevention equipment inspections (rule 335-6-15-.09(1)(b)) of a UST system within 30 days after completion or as directed by the Department.

6. Annual summary of results no later than January 31^st of each year or as directed by the Department for the statistical inventory reconciliation method of leak detection (rule 335-6-15-.17(h)).

7. Notification prior to UST systems switching to regulated substances containing greater than 10 percent ethanol or greater than 20 percent biodiesel (rule 335-6-15-.05(11)).

(b) Recordkeeping. Owners and operators of UST systems must maintain records as follows:

1. Documentation of inspection or check of operation of corrosion protection equipment (rule 335-6-15-.10(d)1.);

2. Documentation of UST system repairs (rule 335-6-15-.12(i));

3. Documentation of compliance with release detection recordkeeping requirements (rule 335-6-15-.19);

4. Documentation of all tightness testing (rules 335-6-15-.19(b)2.), cathodic protection testing (rule 335-6-15-.10(d)2.), and leak detector testing (rule 335-6-15-.19(b)1.) performed for an UST system;

5. Documentation of spill prevention equipment testing (rule 335-6-15-.09(1)(a)), containment sump testing (rule 335-6-15-.09(l)(c)6.(i) and (ii)), liquid sensor and probe testing (rules 335-6-15-.09(1) (c)4. and 335-6-15-.14(1) (c)2.), and overfill prevention equipment inspections (rule 335-6-15-.09(1)(b) l.) performed for an UST system as follows;

(i) All records of testing or inspection for this equipment must be maintained for three years, and

(ii) For spill prevention equipment and containment sumps used for interstitial monitoring of underground piping not tested every three years, documentation showing that the prevention equipment is double walled and the integrity of both walls is periodically monitored must be maintained for as long as the equipment is periodically monitored.

6. Results of the site investigation conducted at permanent closure (rule 335-6-15-.37).

7. Documentation of release detection equipment maintenance and calibrations (rule 335-6-15-.19(c)).

8. Documentation of compliance with notification requirements (rule 335-6-15-.05).

9. Documentation of operator training (rule 335-6-15-.46(2)).

10. Documentation of compatibility for UST systems (rule 335-6-15-.11(3));

11. Documentation of periodic walkthrough operation and maintenance inspections (rule 335-6-15-.09(2)) must be maintained for one year as follows;

(i) Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, a description of actions taken to correct an issue, and delivery records if spill prevention equipment is checked less frequently than every 30 days due to infrequent deliveries.

(c) Availability and Maintenance of Records. Owners and operators must keep the records required either:

1. At the UST site and immediately available for inspection by the Department; or

2. At a readily available alternative site and be provided for inspection to the Department upon request.

3. In the case of permanent closure, records required under rule 335-6-15-.37 may be mailed to the Department if they cannot be kept at the site or an alternative site.

(d) Current proof of underground storage tank registration shall be displayed at active retail petroleum facilities.

Notes

Ala. Admin. Code r. 335-6-15-.13

Effective April 5, 1989. Amended: Filed August 28, 2003; effective October 2, 2003. Amended: Filed July 2, 2007; effective August 6, 2007. Amended: Filed March 21, 2008; effective April 25, 2008. Amended: Filed October 20, 2009; effective November 24, 2009. Amended: Filed December 12, 2011; effective January 16, 2012. Amended: Filed February 25, 2014; effective April 1, 2014. Amended by Alabama Administrative Monthly Volume XXXVI, Issue No. 02, November 30, 2017, eff. 12/8/2017.

Authors: Sonja Massey, Curt Johnson, Lee Davis

Statutory Authority: Code of Ala. 1975, §§ 22-36-3, 22-36-4.