17 AAC 45.315 - Bid opening; notice of intent to award
(a) The opening of
sealed bids is open to the public. At the opening of sealed bids, the
department will open each bid, announce the name of the bidder and the amount
of the bid, and identify the bid that appears to be the highest among the bids
received.
(b) Before issuing a
notice of intent to award, the department will
(1) review each bid to determine its
conformity with the bid requirements and instructions;
(2) determine the high bidder among the
qualified bidders who submitted responsive bids, and offer any qualifying
existing lessee the opportunity under
17 AAC 45.215(e)
to meet the highest bid; and
(3)
determine under
17 AAC 45.390 whether the high
bidder identified under (2) of this subsection is responsible and, if not,
determine which qualified and responsible bidder submitted the highest
responsive bid.
(c)
Within five days after receiving the department's written request, a bidder
shall provide any additional information that the department requests for
evaluation of the bidder's responsibility.
(d) Subject to (b)(2) and (c) of this section
and to the provisions of
17 AAC 45.215(e)
and 17 AAC 45.327, the department will
issue a notice of intent to award the lease, permit, or concession to the
highest bidder who is qualified, responsive, and responsible. At least seven
days before awarding the lease, permit, or concession, the department will mail
or deliver the notice to all bidders. The notice of intent to award will
include the results of the bid opening, the identity of the bidder to whom the
department intends to award the lease, permit, or concession, and instructions
for filing a protest.
(e) If the
department receives only one responsive bid from a qualified and responsible
bidder, the department will either award the lease, permit, or concession to
that bidder or, if the department determines that the bid is not in the best
interest of the state, reject the bid under the provisions of
17 AAC 45.327.
(f) When making an award, the department will
mail or deliver to the successful bidder for signature any lease, permit,
concession, or other required document that was not required to be signed
before the bid was submitted. The successful bidder must sign and return each
required document and perform any other requirement of the bid documents within
the time set by the bid documents, or if the bid documents state no such
deadline, within the time set in the department's transmittal of the document
for signature.
Notes
Authority:AS 02.15.020
AS 02.15.060
AS 02.15.070
AS 02.15.090
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