4 AAC 52.765 - Protection of records
(a) Each district shall protect the
confidentiality of personally identifiable information contained in records
collected, maintained, or in the custody of the district under this chapter at
collection, storage, disclosure, and destruction stages. Each district shall
(1) assign to one employee the duty to
protect the confidentiality of any personally identifiable information;
and
(2) provide each employee who
collects, maintains, or uses personally identifiable information with
instruction regarding the obligations of the district under
(A) 34 C.F.R. Part 99, as revised as of July
1, 2006, and adopted by reference; and
(B)
34 C.F.R.
300.123, as revised as of October 13, 2006,
and adopted by reference.
(b) If a record containing personally
identifiable information is not needed by the district to provide educational
services to the child under this chapter, the district shall inform the parent
and offer the parent a copy of the record. The district shall destroy the
record upon request of the parent. A record of the child's name, address,
telephone number, grades, attendance record, classes attended, grade level
completed, and year completed must be maintained indefinitely.
(c) Each district shall maintain, for public
inspection, a current list of the names and positions of employees within the
district who have access to personally identifiable information contained in
records collected, maintained, or used by the district under this chapter. The
list must identify the person responsible under (b) of this section.
(d) Each district shall maintain a record of
persons other than parents and the persons on the list described in (c) of this
section who are provided access to records that are subject to this section,
including the name of the person, agency affiliation, date of access, and the
purpose for which access is provided.
Notes
Authority:AS 14.07.060
AS 14.30.272
AS 14.30.335
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