Sec. 4020.2 - Application Process

ยง 4020.2. Application Process

(a) The Agency shall be authorized to establish funding cycles on a periodic basis throughout the fiscal year. At the beginning of each fiscal year the Agency shall send a letter announcing the availability of Grants, "Solicitation" to all California cities, counties, cities and counties, and to any person requesting information about Grants. The Solicitation shall include a description of the Application process and the Application deadline. The first Application deadline shall be no later than thirty (30) calendar days following the mailing of the Solicitation. Potential Applicants may request copies of the Solicitation in writing, via facsimile, or by electronic mail. For the purposes of this section, fiscal year means the period commencing July 1 and ending June 30th of the following year.

(b) Not later than the deadline described in the subsection (a) Solicitation, each Applicant shall submit an original and four (4) copies of a completed Application to the Agency.

(c) Not later than fifteen (15) business days following the deadline described in the subsection (a) Solicitation, the Agency shall mail a letter to each Applicant which submitted an incomplete or ineligible Application, "Notice of Completion and Eligibility". If the Application is incomplete, the Notice of Completion and Eligibility shall describe the missing or incomplete information. The Applicant shall provide the missing or incomplete information to the Agency not later than 5 p.m., ten (10) business days following the mailing of the Notice of Completion and Eligibility. The Agency shall only accept materials directly related to the issue(s) described in the Notice of Completion and Eligibility. If the Application is ineligible, the Notice of Completion and Eligibility shall explain why the Application does not meet the requirements described in section 4020.3. Applicants which submit Applications that do not meet the requirements described in section 4020.3shall not have an opportunity to submit additional information and shall be disqualified from further review by the Agency.

(d) Not later than sixty (60) calendar days following the deadline described in subsection (a) Solicitation, the Agency shall mail to each Applicant which submitted an eligible Application either a notice disapproving the funding request or a letter of conditional grant award based upon the Section 4020.5(h) funding determination. The notice disapproving the funding request shall explain why the Application will not be funded. The letter of conditional grant award shall describe the amount of the Applicant's Grant and include a statement indicating disbursement of the Grant is conditioned upon the Applicant receiving Federal Assistance consistent with the Application.

(e) A Grant agreement shall not be prepared until the Applicant delivers to the Agency an executed copy of the Federal Assistance Contract. Upon receipt of the executed Federal Assistance Contract, the Agency and Applicant shall mutually agree upon and execute a Grant agreement.

(f) The Agency shall be authorized to award an Applicant less than the amount described in the subsection (d) letter of conditional grant award if such a reduction is necessary to remain within the federal match requirements described in subsections 4020.3(d) and (f).

(1. New section filed 7-13-93 as an emergency; operative 7-13-93 (Register 93, No. 29). A Certificate of Compliance must be transmitted to OAL by 11-10-93 or emergency language will be repealed by operation of law on the following day. 2. Change without regulatory effect amending section filed 2-7-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 6). 3. Repealed by operation of Government Code section 11346.1(g) (Register 94, No. 7). 4. New section filed 2-16-94; operative 2-16-94 pursuant to Government Code section 11343.4(d) (Register 94, No. 7). 5. Editorial correction of History 1 (Register 94, No. 7). 6. Editorial correction of History 1 and 3, adding new History 4, and History note renumbering (Register 95, No. 22). 7. Amendment of section and Note filed 10-13-95 as an emergency; operative 10-13-95 (Register 95, No. 41). A Certificate of Compliance must be transmitted to OAL by 2-10-96 or emergency language will be repealed by operation of law on the following day. 8. Certificate of Compliance as to 10-13-95 order including editorial correction of subsections (c) and (d) transmitted to OAL 1-30-96 and filed 3-13-96 (Register 96, No. 11). 9. Amendment filed 12-4-96; operative 12-4-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 49). 10. Amendment filed 6-18-99; operative 7-18-99 (Register 99, No. 25).)

Note: Authority cited: Section 15330, Government Code. Reference: Section 15332, Government Code.

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