Cal. Code Regs. Tit. 11, § 999.203 - Certification Application Procedure

(a) All individuals serving as Vendors of Software shall be certified by the ERDS Program prior to entering into contracts with County Recorders for the development of an ERDS.

(b) An individual requesting certification as a Vendor of ERDS Software shall contact the ERDS Program and request the Vendor of ERDS Software Certification application.

(c) An individual applying for certification as a Vendor of ERDS Software shall comply with all of the following:

(1) Submit an Application for Certified Vendor of ERDS Software Certification form #ERDS 0003 (Rev. 08/2020), incorporated by reference herein, which shall be dated and signed declaring under penalty of perjury that under the laws of the State of California all the foregoing information, and all information submitted with this application is true, correct, and complete, and that a false or dishonest answer to a question may be grounds for denial or subsequent termination or suspension of certification. In addition, the individual shall attest to the fact that the ERDS software, at the time of development, will meet all of the audit and testing requirements as contained within these regulations, and acknowledges that ERDS Program's issuance of the Vendor of ERDS Software Certificate shall include a "disclaimer" stating that the software is not being approved as to its ability to serve/function in an ERDS operational environment nor that it will meet all County Recorder's requirements, only that the Vendor has stated that it will meet all of the audit and testing requirements as contained within these regulations as of the date of the issued certificate.

(2) Submit documentation with the Application for Certified Vendor of ERDS Software Certification form #ERDS 0003 as follows, to demonstrate that they have met the reference or service agreement required to be certified as a Vendor of ERDS Software:

(A) Provide 3 best references within the last 5 years for software products or development of equivalent technology, complexity and size of an ERDS. At least 1 reference shall be for a project using document-imaging technology. Provide this information on the Reference(s) for Certified Vendor of ERDS Software Certification form #ERDS 0009 (Rev. 08/2020), incorporated by reference herein, or

(B) Operate as a Vendor with a valid California Multiple Award Schedule, General Services Agreement, or Master Services Agreement. A copy of the agreement(s) shall include 1 or more of the following Consulting Service categories: Application Development; Information Technology (IT) Acquisition Support; IT Project Management; IT Project Planning; IT Strategic Planning; IT System Implementation; Migration Planning; Software Development; System Analysis; System Design; System Development; and/or System Integration.

(3) Submit proof of fingerprint submission.

(4) Submit a check or money order for all fees; payable to "Department of Justice - ERDS Program".

(5) Certification will not be granted until fees are processed.

Notes

Cal. Code Regs. Tit. 11, § 999.203

Note: Authority cited: Section 27393, Government Code. Reference: Sections 27392(b), 27393(b)(2), 27393(b)(7), 27393(c) and 27397(b), Government Code.

1. New article 8 (sections 999.203-999.211) and section filed 7-31-2007; operative 8-30-2007 (Register 2007, No. 31).
2. Amendment of subsections (c)(1)-(c)(2)(A) filed 8-11-2014; operative 10/1/2014 (Register 2014, No. 33).
3. Change without regulatory effect amending Application for Certified Vendor of ERDS Software Certification form #ERDS 0003 and Reference(s) for Certified Vendor of ERDS Software Certification form #ERDS 0009 (incorporated by reference) and amending subsections (c)(1)-(c)(2)(A) filed 5-27-2021 pursuant to section 100, title 1, California Code of Regulations (Register 2021, No. 22). Filing deadline specified in section 100, title 1, California Code of Regulations extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.