Cal. Code Regs. Tit. 13, § 345.56 - Business Records

(a) Each traffic violator school shall maintain records of every traffic violator school class conducted pursuant to Vehicle Code section 11212 for a minimum of three years. A roster sheet shall be completed for each class conducted pursuant to Section 345.36(b)(14) of this Article. The roster may be maintained electronically and shall contain the following:

(1) The information required in Vehicle Code section 11212.

(2) The telephone number of each student, unless the student does not have a telephone, and the postlesson knowledge test score of each student.

(3) The driver license class of each student.

(4) The citation information required in Section 345.78 of this Article or an indication that the student elected to take the course.

(b) The TVS shall maintain a copy of each quarterly report required pursuant to Section 345.30(d)(4) of this Article for a minimum of three years.

(c) The TVS shall maintain a copy of each receipt for payment issued pursuant to Vehicle Code section 11219.5 for a minimum of three years.

(d) The TVS shall maintain a copy of each receipt indicating successful completion of a course for a minimum of three years.

(e) The TVS may issue a single receipt for payment and completion of a course only if the course is completed on the same day as payment of the fee.

(f) Each TVS or court shall maintain the original Information and Security and Disclosure Statement (Firm), form EXEC 201X, for a minimum of three years.

(g) Each TVS or court shall maintain the original Information Security and Disclosure Statement Public/Private Partnerships Employee, form EXEC 200X, for a minimum of three years.

(h) Each TVS or court shall maintain the original TVS Course Completion Database Access Log, form OL 770, for a minimum of three years.

Notes

Cal. Code Regs. Tit. 13, § 345.56

Note: Authority cited: Sections 1651, 11202(a)(2) and 11219, Vehicle Code. Reference: Sections 11212 and 11219.5, Vehicle Code.

Note: Authority cited: Sections 1651, 11202(a)(2) and 11219, Vehicle Code. Reference: Sections 11212 and 11219.5, Vehicle Code.

1. New section filed 10-26-94; operative 11-25-94 (Register 94, No. 43).
2. Amendment of subsection (a), new subsections (a)(1)-(4) and amendment of Note filed 8-16-2005 as an emergency; operative 9-20-2005 (Register 2005, No. 33). A Certificate of Compliance must be transmitted to OAL by 1-18-2006 or emergency language will be repealed by operation of law on the following day.
3. Certificate of Compliance as to 8-16-2005 order transmitted to OAL 1-18-2006 and filed 2-22-2006 (Register 2006, No. 8).
4. Amendment of section and Note filed 7-12-2012; operative 8-11-2012 (Register 2012, No. 28).
5. Amendment filed 11-3-2016; operative 1/1/2017 (Register 2016, No. 45).
6. Amendment of subsection (b) filed 9-17-2024; operative 11/1/2024 pursuant to Government Code section 11343.4(b)(3) (Register 2024, No. 38).