Current through Register 2021 Notice Reg. No. 52, December 24, 2021
(a) No licensee shall use patients' monies or
valuables as his own or mingle them with his own. Patients' monies and
valuables shall be separate, intact and free from any liability the licensee
incurs in the use of his own or the institution's funds and
Each licensee shall
maintain adequate safeguards and accurate records of patients' monies and
valuables entrusted to his care.
of patients' monies which are maintained as a drawing account, shall include a
control account for all receipts and expenditures, an account for each patient
and supporting vouchers filed in chronological order. Each account shall be
kept current with columns for debits, credits and balance.
(2) Records of patients' monies and other
valuables entrusted to the licensee for safekeeping shall include a copy of the
receipt furnished to the patient or to the person responsible for the
monies not kept in the hospital shall be deposited in a demand trust account in
a local bank authorized to do business in California, the deposits of which are
insured by the Federal Deposit Insurance Corporation. A county hospital may
deposit such funds with the county treasurer.
(d) When the amount of money entrusted to a
licensee for patients exceeds $500, all money in excess of $500 shall be
deposited in a demand trust account as specified in (c), above, unless a
fireproof safe is provided on the premises for the protection of monies and
valuables. If a fireproof safe is kept and the licensee desires the protection
accorded by Civil Code Section
1860, he shall
give notice as provided by that section.
(e) Upon discharge of a patient, all refunds
due and all money and valuables of that patient which have been entrusted to
the licensee shall be surrendered to the patient or the person responsible for
the patient in exchange for a signed receipt. Money and valuables kept within
the hospital must be surrendered upon demand and those kept in a demand trust
account or with the county treasurer shall be made available within three
normal banking days.
the death of a patient, except in a coroner or medical examiners case, all
money and valuables of that patient which have been entrusted to the licensee
shall be surrendered to the person responsible for the patient, the executor or
the administrator of the estate in exchange for a signed receipt, within 30
days. Immediate written notice of the death of a patient without an agent or
known heirs shall be given to the public administrator of the county as
specified by Section 1145, of the Probate Code.
(g) Upon change of ownership of a hospital, a
written verification by a public accountant of all patients' monies which are
being transferred to the custody of the new owners shall be obtained by the new
owner in exchange for a signed receipt.