Current through Register 2022 Notice Reg. No. 14, April 8, 2022
(a)
Access to the test materials is limited to eligible pupils being administered
the ELPAC and individuals directly responsible for administration of an ELPAC
test who have electronically agreed to the ELPAC Test Security Agreement and
ELPAC Test Security Affidavit, as applicable.
(b) Annually, and before receiving any ELPAC
test materials, all LEA ELPAC coordinators and site ELPAC coordinators shall
electronically agree to the ELPAC Test Security Agreement set forth in
subdivision (c).
(c) The ELPAC Test
Security Agreement shall be as follows:
ELPAC TEST SECURITY AGREEMENT
I acknowledge through my electronic agreement on this
form, that the English Language Proficiency Assessments for California (ELPAC)
and Alternate ELPAC, initial and summative assessments pursuant to Education
Code section
60810
are secure tests and agree to each of the following conditions to ensure test
security:
(1) I will take all
necessary precautions to safeguard the security of the test and test materials,
including limiting access to only those individuals in the local educational
agency (LEA) who have responsibilities for the administration of the
ELPAC.
(2) I shall have all persons
who have access to the test(s) and test materials for the purpose of
administration read and electronically agree to the ELPAC Test Security
Affidavit.
(3) Except during the
administration of the tests, I will keep the test materials in a securely
locked room which can be accessed only with a key or key card and, when
possible, in a locked storage cabinet within that room.
(4) As a site ELPAC coordinator, I will
collect and return all test materials to the LEA ELPAC coordinator.
(5) As an LEA ELPAC coordinator, I will
securely destroy or return all test materials, in accordance with the
directions of and time periods specified by the test contractor.
(6) I will deliver test materials only to
those persons who have executed ELPAC Test Security Affidavits.
Through my electronic agreement on this document, I am
assuring that I have completely read and will abide by the above
conditions.
(d)
Test examiners, proctors, scribes, LEA ELPAC coordinators, site ELPAC
coordinators, ELPAC trainers, LST correspondence administrators, LST data entry
staff, test navigation assistants, designated interface assistants, and any
person having access to the assessment technology platform for the purpose of
administering the test(s) shall electronically agree to the ELPAC Test Security
Affidavit set forth in subdivision (e) before receiving any test
materials.
(e) The ELPAC Test
Security Affidavit shall be as follows:
ELPAC TEST SECURITY AFFIDAVIT
I acknowledge that I will have access to one or more of
the English Language Proficiency Assessments for California (ELPAC) and
Alternate ELPAC, initial and summative assessments, pursuant to Education Code
section
60810,
for the purpose of administering the test(s) to eligible pupils. I understand
that these materials are highly secure and may be under copyright restrictions,
and it is my responsibility to protect their security as follows:
(1) I will not divulge the contents of the
test materials to any other person through verbal, written, or any other means
of communication. This includes, but is not limited to, sharing or posting test
content via the Internet or by email without the express prior written
permission of the California Department of Education (CDE) and test
contractor.
(2) I will not copy or
take a photo of any part of the test materials. This includes, but is not
limited to, photocopying (including enlarging) and recording without the
express prior written permission from the CDE and test contractor.
(3) I will keep all test materials secure
prior to and following the distribution of the test(s).
(4) I will permit eligible pupils access to
test materials only during testing periods. I will permit only eligible pupils
who are testing, and individuals participating in the test administration who
have electronically agreed to an ELPAC Test Security Affidavit, to be in the
room when and where the ELPAC assessments are being administered.
(5) I will not allow any pupils to use any
electronic devices that allow them to access outside information, communicate
with any other pupils, or photograph or copy test content. This includes, but
is not limited to, cell phones, personal digital assistants, tablets, laptops,
cameras, and electronic translation devices.
(6) When acting as a test examiner, I will:
(a) collect and account for all test
materials following each testing session;
(b) not permit any pupils to remove any test
materials by any means from the room(s) where testing takes place; and
(c) count all test books and answer
books before allowing any pupil to leave the testing room.
(7) I will not review any test questions,
passages, or other test items with any pupils or any other person at any time,
including before, during, or following testing. I understand that this includes
any discussion between local educational agency (LEA) staff for training or
professional development, whether it be in a one-on-one or in a staff meeting
setting.
(8) I will not, for any
test, develop scoring keys, review any pupil responses, or prepare answer
books. I understand that this includes coaching pupils or providing any other
type of assistance to any pupils that may affect their responses. This
includes, but is not limited to, both verbal cues and nonverbal cues that may
indicate correct or incorrect answers, or completing or changing any pupils'
answers.
(9) I will return all test
materials to the designated site ELPAC coordinator in accordance with his or
her instructions.
(10) When acting
as a test examiner or proctor, I will actively supervise all pupils throughout
the testing session to ensure that they are working on the correct test section
or part, marking their answers in the correct section of their answer books,
following instructions, and are accessing only authorized materials (embedded
and non-embedded universal tools, designated supports, or accommodations) for
the test being administered.
(11) I
will administer the ELPAC in accordance with the directions for test
administration and test administration manuals prepared by the test contractor,
or any additional guidance provided by the test contractor. I understand that
the unauthorized copying, sharing, or reusing of any test book (test books may
be appropriately reused in accordance with the test contractor's terms and
conditions), test question, or answer book by any means is prohibited. This
includes, but is not limited to, photocopying, recording, emailing, messaging
(instant, text, or multimedia messaging service, or digital application), using
a camera/camera phone, and/or sharing or posting test content via the Internet
without the express prior written permission from the CDE and test
contractor.
(12) I have been
trained to carry out my responsibilities in the administration of the ELPAC.
Through my electronic agreement on this document, I
assure that I have completely read this affidavit and will abide by the above
requirements and have received all training necessary for the administration of
the ELPAC and the Alternate ELPAC.
(f) To maintain the security of the ELPAC,
all LEA ELPAC coordinators and site ELPAC coordinators shall immediately,
within 24 hours, notify the test contractor of any security breaches or testing
irregularities occurring before, during, and/or after any ELPAC test
administration(s).
