Cal. Code Regs. Tit. 9, § 7261.4 - Counselor Responsibilities
(a) For clients attending a program outside
the geographic boundaries of his/her local district office which is served by a
coordinating district, the Local/Sending RCD shall contact the Coordinating RCD
to discuss the appropriateness of the program for the client and to work
towards finalizing the IWRP and case transfer.
(1) The Local/Sending RCD's responsibilities
shall include:
(A) Confirming acceptance and
justifying potential for college level work.
(B) Updating the case file with documentation
which demonstrates that the client meets the applicable criteria set forth in
Section7261.1(a), (b), and (c) and also includes:
1.The results of the following required
medical examinations:
a.General Medical
Exam.
b.Otological Exam.
c.Ophthalmological or Optometric
Exam.
d.Any other examination
recommended by the Medical Consultant.
2.School transcripts, if available.
3.Achievement test results, if required to
determine eligibility for Departmental sponsorship of the program.
4.Documentation on any grants, scholarships
or similar benefits for which the client has applied.
C.Developing jointly and mutually agreeing
upon the IWRP with the client and the Coordinating RCD to include:
1.Support services, as appropriate, such as
Notetakers, sign or oral interpreters and tutors.
2.Physical restoration services such as eye
glasses or hearing aids.
3.Specific
client responsibilities as specified in 7261.2.
(2) The
Coordinating RCD for Gallaudet, NTID, or CSUN receiving the client shall
provide general case supervision and maintain the case file for deaf clients
attending the programs under his/her jurisdiction. The Coordinating RCD's
responsibilities shall include:
(A)
Coordinating the development and transfer of the case with the Local/Sending
RCD.
(B) Obtaining current
schedules of fees and the actual cost of books and supplies from the college
and informing the client of the amount authorized for these expenses at the
beginning of each school year.
1.Additional
authorizations may be made for books/supplies, if requested by the client at
least one week in advance of his/her need and if approved by the
Counselor.
(C) Providing
the client with those support services, books and supplies which are necessary
to ensure the successful completion of the IWRP.
(D) Giving the client written notification at
the beginning of each school year to inform him/her of the importance of
maintaining periodic communication. Such communication shall be in accordance
with Section 7261.2(a)(3) and (4).
(E) Documenting the case record with a
summary of all client/counselor communications specifically listing any
problems the client may have and/or progress made with the course of
study.
(F) Providing written
notification to inform a client, who has failed to meet one or more of the
requirements of Section 7261.2(a) (1) through (4), that immediate steps must be
taken to correct the deficiency(ies). The notice shall be in the client's
primary language and at the client's language level. The notice shall inform
the client that he/she has been placed on sponsorship probation in accordance
with Section 7261.1(d), and that Department sponsorship shall be withdrawn if
he/she fails to correct the deficiency(ies) within the time frames specified
below. Deficiencies shall be corrected within:
1.30 days from the date of a written
notification informing the client of his/her failure to communicate or to
provide grade/progress reports.
2.One grading period following the grading
period in which the client has failed to maintain:
a.A cumulative grade point average of
2.0.
b.The required number of
credit hours/units specified in 7261.2(a)(1).
(G) Assisting the client who is academically
deficient to set specific objectives and to pursue the resources that are
available to aid the client in clearing the deficiency. The resources may
include tutoring or attendance at either an adult education school or community
college. The case file shall be documented to indicate which resources have
been discussed and which resources the client plans to utilize.
(H) Providing the client attending an
out-of-state college with a travel allowance consistent with the lowest public
air carrier rate for round trip transportation and baggage shipment. The travel
allowance shall only be provided for the transportation expenses necessary for
the client/student to travel to the college in the fall and return in the
spring, or one round trip per school year.
1.The client shall have the option of using
his/her travel allowance for air fare or may use that allowance on any other
mode of transportation he or she chooses.
(I) Scheduling annual counseling visits to
each school.
(J) Informing the
client who has completed his/her educational program that he/she has the
following options. The client may request:
1.That his/her case be transferred to either:
a.The district where he/she hopes to find
employment.
b.The local/sending
district.
2.To remain in
the Coordinating RCD's caseload.
(b) For deaf clients attending a college
within the geographic boundaries of his/her local district office, or an
out-of-state program not covered by a Coordinating RCD, the local/sending RCD
shall provide the basic eligibility determination and planning of the IWRP and
shall assume all those responsibilities specified in (a).
Notes
Note: Authority cited: Sections 19006 and 19016, Welfare and Institutions Code. Reference: Sections 19150 and 19200, Welfare and Institutions Code; 34 CFR Section 361.42.
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