1 CCR 301-46-4.00 - College Entrance Exam Administrator Requirements

4.01 Administrative Requirements Test administrators, test supervisors, and test proctors must:

4.01(1) Administer the college entrance exam using the correct testing materials;

4.01(2) Not allow students to select their own seats;

4.01(3) Follow scripts exactly. Prompting of correct responses to students is prohibited;

4.01(4) Remain alert and vigilant at all times during testing;

4.01(5) Not engage in activities that are not related to testing, such as eating or drinking, talking on phones (prohibited for all staff as well as students), using a computer, or grading papers;

4.01(6) Ensure that at least one staff member trained in the vendor administration and security procedures is in the testing room at all times;

4.01(7) Not copy or otherwise reproduce (e.g. take a picture of, copy by hand, type, text) any part of secure test materials including test stimuli, test items, and student responses or save any part of the assessments;

4.01(8) Not discuss, memorize, photocopy, scan, encode, email, take notes, text, blog, or communicate via other forms of social networking, or reproduce using any other methodology;

4.01(9) Ensure that students do not use calculators, phones, or prohibited aids during breaks;

4.01(10) Monitor test materials at all times; do not leave them unattended with students under any circumstances;

4.01(11) Guard against test materials being removed from the room;

4.01(12) Immediately report significant problems or events that interfere with specific testing procedures or that compromise test security, either before or on the test date; and

4.01(13) Participate in resolving in a timely manner any testing irregularities with the administrator of the college entrance exam and the Department.

4.02 Material Requirements

4.02(1) Test materials shipment must be checked and counted within 24 hours of delivery to make sure all items are accounted for. After the shipment has been validated, test materials must be re-packaged and cartons must be resealed for storage until the test date.

4.01(2) Materials must be stored in a secure, locked location with access to the storage area limited to no more than three authorized individuals.

4.02(3) School staff members who are relatives of students taking the college entrance exam must not have access to testing materials at any time.

4.02(4) Materials must be tracked via a documented chain of custody using a written checkout/check-in procedure.

4.02(5) Materials must not be copied or otherwise reproduced (e.g. taken a picture of, copied by hand, typed, texted) in whole or in part including test stimuli, test items, and student responses, nor may any part of the assessments be saved.

4.02(6) Materials must not be removed from the school.

4.02(7) Materials must not be stored at home/residence, in a vehicle or in a classroom.

4.02(8) Materials must be stored securely until pickup.

4.02(9) Answer documents and other testing materials must be returned to the vendor according to the procedures and deadlines established annually by the Department.

4.03 Visitor Requirements

4.03(1) Staff from the vendor or Department may visit schools the day of the test or the week preceding it. These visitors will have identification and a letter of authorization from the vendor or the Department. No other visitors are allowed in the testing rooms or access to testing materials.

4.03(2) If the media are present during a test, they must remain outside of the building. At no time may media have access to testing materials.

Notes

1 CCR 301-46-4.00

39 CR 23, December 10, 2016, effective 12/30/2016 39 CR 23, December 25, 2016, effective 12/30/2016