Any library participating in the Connecticard program may claim and be entitled to receive state aid for services rendered to non-residents if they meet the following requirements:
(a) Files a record of the number of items loaned to non-residents of the town or towns it normally serves not later than seven days after March 1 and September 1 of each year with the State Library Board. If more convenient, a participating library may file such records within seven working days of the last working day of each month.
(b) Such reports will be on a form designated by the State Library Board and will conform to the instructions on that form.
When determining "units of library materials" for reporting Connecticard transactions, libraries shall use the following guidelines:
(1) For multi-volume book sets, count each volume loaned as one transaction.
(2) For unbound periodicals, count each single issue loaned as one transaction; but when two or more issues are bound into one volume, count the entire volume as one transaction.
(3) For non-print items boxed or packaged together, count the entire box or package as one transaction.
(d) Participating libraries shall be required to certify the accuracy of their reports.
(e) Participating libraries shall be required to submit by November 1 of each year an Annual Connecticard Expenditure Report which details how Connecticard funds received in the second previous July 1-June 30 state fiscal year were spent.