Outsbook. Every association shall carry on its books an account
which shows the total amount due on outstanding unredeemed mutuel tickets,
which represents the winning tickets not presented for payment. In the event of
a payoff discrepancy, such winning tickets remaining unpaid at the close of
each program shall be entered in the "outs" book at the actual price paid to
the public. A record of all unpaid pari-mutuel tickets shall be prepared and
forwarded to the commission within thirty (30) days after the last day of each
shall be compiled by data processing systems or computerized totalisator
equipment, and the following minimum requirements shall apply:
(A) All printed outs summaries and printed
outs ledger sheets shall be placed in a separate binder in chronological order.
Safeguarding of these records is a management responsibility.
(B) These daily ledger sheets shall include
the date, race, winning number, price paid per ticket, amount outstanding from
previous performance, tickets paid for each performance and new balance
(C) Totalisator codes
for each performance shall be maintained in a separate binder or volume with
the official finish and price paid per ticket by denomination.
It shall be
the responsibility of each association to see that the following certificate(s)
is entered in the rear of each "outsbook" it maintains and is signed by the
proper track employee(s).
The undersigned hereby certifies that all the (deduction)
(addition) entries on the pages covering the dates of ............ through
.............................. were made from valid tickets and/or documents
and are, to the best of my knowledge and belief, correct.
(2) If two or more track employees have the
duty of making entries in the outsbook(s), the above certification shall be
required of each, striking out the appropriate word in parenthesis.
(3) A new certification shall be required
upon change of an employee's duties which concerns the outsbook(s).
When cashing pari-mutuel tickets which have previously been entered in the
"outsbook," each association shall be responsible to see that on the back of
each ticket there is clearly stamped the number of the cashier and the words
"out ticket." All tickets so cashed shall be retained for a period of eighteen
(18) months from the date they were cashed unless prior written permission to
destroy has been granted by the commission.
Copies to commission. A copy
of the money room report showing the daily "outs" and a copy of the outstanding
tickets report prepared by the calculating room showing the daily accumulation
of the "outs" totals shall be delivered to the commission by the association
within forty-eight (48) hours after the close of each program.
Records to be retained. No
records pertaining to pari-mutuel operations or cashed winning pari-mutuel
tickets shall be destroyed without permission of the commission.
Limitations. No tickets are
to be honored for payment unless presented for payment not later than one year
from the last day of the meet in which the ticket was purchased. The value of
all such tickets shall be paid over to the state upon expiration of this
retained in regular operating account. All money representing the amount
due on outstanding unredeemed mutual tickets shall be retained in the regular
operating account of the association during the period of its licensed meeting.
Within forty-eight (48) hours from the finish of the last race of the last day
of the meeting, all amounts due on outstanding unredeemed mutuel tickets shall
be placed in a special account specifically for this purpose from which
payments shall be made pursuant to these rules and regulations.