Conn. Agencies Regs. § 19a-2a-14 - Local health administration system
(a)
General
nature and purpose
(1) Location. This
system is located at 150 Washington Street, Hartford, Connecticut.
(2) Format. The system is a combined
automated and manual system.
(3)
Purpose. The purpose of this system is to provide the department with:
(A) data to assure compliance with subsection
(a) of Section
19a-200
and Section
19a-242
of the Connecticut General Statutes regarding qualifications of local directors
of health and their appointments;
(B) data to assure compliance with sections
19a-202
and
19a-245
of the Connecticut General Statutes and sections
19a-76-1 to
19a-76-4
of the regulations of Connecticut State Agencies regarding use of state funding
for local health departments and health districts; and
(C) data on the organization and management
of local health departments and districts in the state pursuant to subsection
(a) of Section
19a-200
of the Connecticut General Statutes.
(4) Official responsible. The director of the
office of local health administration is located at 150 Washington Street,
Hartford, Connecticut, and is the official responsible for the system. Requests
for disclosure or amendment of the records in the system should be directed to
this official.
(5) Routine sources.
Personal data in this system is routinely obtained from:
(A) local directors of health and their
staff;
(B) potential candidates for
director of health or other local health staff positions;
(C) educational institutions;
(D) civil service commissions; and
(E) boards of health.
(6) Legal authority. The legal authority for
this system is Connecticut General Statutes, Sections:
(A) 19a-200;
(B) 19a-202;
(C) 19a-206;
(D) 19a-241;
(E) 19a-242;
(F) 19a-243;
(G) 19a-244; and
(H) 19a-245.
(b)
Categories
(1) The categories of personal data
maintained in the local health administration system include, but are not
necessarily limited to:
(A) educational and
professional background materials, including but not limited to resumes or
curricula vitae, educational transcripts, letters of reference, appointments,
and removal from office;
(B) names,
addresses, telephone numbers, birth dates, educational backgrounds, salaries
and conditions of employment for local directors of health and their
staff;
(C) fees, expenses, and
charges for services to the towns by part-time directors of health and
submitted to the commissioner for approval; and
(D) letters of complaint filed against local
directors of health, their departments, or staff, results of investigations,
and recommendations for disciplinary actions.
(2) There are no categories of other data
maintained by the local health administration system.
(3) Categories of persons on whom records are
maintained are:
(A) local health directors;
and
(B) persons appointed by local
health directors.
(c)
Uses
(1) Routine uses
(A) Users. The system is used by program
staff.
(B) Purpose. The system is
used to assure compliance with the general statutes regarding qualifications of
local directors of health and their appointments and the use of state funding
for local health departments and districts, and to provide aggregated data on
the organization and management of local health departments and districts in
the state.
(2)
Retention. Records for each personal data system are maintained in accordance
with schedules prepared by the Connecticut State Library, Department of Public
Records Administration and records retention schedule as approved by the Public
Records Administrator as authorized by section
11-8a
of the Connecticut General Statutes. Retention schedules shall be maintained on
file at the office of the official responsible for the data system and may be
examined during normal business hours.
Notes
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