(1) GCIC will maintain computer system logs
of all criminal history record inquiries and record requests transmitted to
The following minimum
information shall be maintained in GCIC computer system logs.
(a) Date, time and purpose of each inquiry or
(b) Identification of each
(c) Identification of
the terminal operator or practitioner.
(d) Identification of each person
(e) Each record subject's
GCIC assigned state identification (SID) and/or FBI number(s).
(f) Agency reference numbers (ARN) are
required for all criminal justice (purpose code C), firearm
permits or purchases (purpose code F), defense attorney (purpose code L), POST
certification (purpose code Z) and DHR exigent circumstances (purpose code X)
record checks. ARNs shall be unique, significant numbers and limited to
incident report numbers, other criminal case numbers, docket numbers, inmate
numbers or any other numbers that link criminal history record requests to
criminal investigations or specific files.
(3) Criminal justice agencies that access
Georgia's CJIS network may establish local paper or computer system logs to
control and document requests for criminal history records, CJIS inquiries
and/or secondary disseminations within their agencies. These agencies may
request printouts of GCIC system logs when required for internal investigations
or other special circumstances. Agencies establishing computer system logs may
record information items listed above; detailed criminal history record
information shall not be recorded in computer system logs.
Ga. Comp. R. & Regs. R. 140-2-.06
Original Rule entitled
"Criminal History Logs" adopted F. Feb. 25,
1976; eff. Mar. 16, 1976.
New Rule of same title adopted. F. Jan. 7,
1983; eff. Feb. 1, 1983, as specified by the Agency.
New Rule of same title adopted. F. Sept. 6,
1984; eff. Oct. 8, 1984, as specified by the Agency.
New Rule of same title adopted. F. July 2,
1986; eff. July 22, 1986.
New Rule of same title adopted. F. July 7,
1988; eff. July 27, 1988.
New Rule of same title adopted. F. Nov. 7,
1990; eff. Nov. 27, 1990.
F. Dec. 2, 1992; eff.
Dec. 22, 1992.
New Rule of same title adopted. F. Apr. 16,
1993; eff. May 6, 1993.
New Rule entitled "Criminal Dissemination Logs" adopted. F.
Mar. 4, 1998; eff.
Mar. 24, 1998.
F. Sept. 5, 2002; eff.
Sept. 25, 2002.
Repealed: New Rule of same title adopted. F.
Sept. 25, 2007, eff.Oct. 15, 2007.