Ga. Comp. R. & Regs. R. 140-2-.06 - Criminal History Dissemination Logs

Current through Rules and Regulations filed through April 4, 2022

(1) GCIC will maintain computer system logs of all criminal history record inquiries and record requests transmitted to GCIC.
(2) The following minimum information shall be maintained in GCIC computer system logs.
(a) Date, time and purpose of each inquiry or request.
(b) Identification of each requester.
(c) Identification of the terminal operator or practitioner.
(d) Identification of each person inquired.
(e) Each record subject's GCIC assigned state identification (SID) and/or FBI number(s).
(f) Agency reference numbers (ARN) are required for all criminal justice (purpose code C), firearm permits or purchases (purpose code F), defense attorney (purpose code L), POST certification (purpose code Z) and DHR exigent circumstances (purpose code X) record checks. ARNs shall be unique, significant numbers and limited to incident report numbers, other criminal case numbers, docket numbers, inmate numbers or any other numbers that link criminal history record requests to criminal investigations or specific files.
(3) Criminal justice agencies that access Georgia's CJIS network may establish local paper or computer system logs to control and document requests for criminal history records, CJIS inquiries and/or secondary disseminations within their agencies. These agencies may request printouts of GCIC system logs when required for internal investigations or other special circumstances. Agencies establishing computer system logs may record information items listed above; detailed criminal history record information shall not be recorded in computer system logs.

Notes

Ga. Comp. R. & Regs. R. 140-2-.06
O.C.G.A. Secs. 35-3-33, 35-3-35, 42 U.S.C. 3771, 28 CFR 20.21.
Original Rule entitled "Criminal History Logs" adopted F. Feb. 25, 1976; eff. Mar. 16, 1976. Repealed: New Rule of same title adopted. F. Jan. 7, 1983; eff. Feb. 1, 1983, as specified by the Agency. Repealed: New Rule of same title adopted. F. Sept. 6, 1984; eff. Oct. 8, 1984, as specified by the Agency. Repealed: New Rule of same title adopted. F. July 2, 1986; eff. July 22, 1986. Repealed: New Rule of same title adopted. F. July 7, 1988; eff. July 27, 1988. Repealed: New Rule of same title adopted. F. Nov. 7, 1990; eff. Nov. 27, 1990. Amended: F. Dec. 2, 1992; eff. Dec. 22, 1992. Repealed: New Rule of same title adopted. F. Apr. 16, 1993; eff. May 6, 1993. Repealed: New Rule entitled "Criminal Dissemination Logs" adopted. F. Mar. 4, 1998; eff. Mar. 24, 1998. Amended: F. Sept. 5, 2002; eff. Sept. 25, 2002. Repealed: New Rule of same title adopted. F. Sept. 25, 2007, eff.Oct. 15, 2007.

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