Ga. Comp. R. & Regs. R. 140-2-.14 - Validation Procedures for Wanted/Missing Person and Stolen Property Records

Current through Rules and Regulations filed through April 4, 2022

All criminal justice agencies with wanted/missing persons, protected persons and/or stolen property record entries in GCIC and NCIC computerized files are required to participate in the record validation program established and administered by GCIC and NCIC.

(a) Record entries subject to validation are wanted/missing persons, protected persons, unidentified deceased persons, stolen vehicles, stolen guns, stolen boats, stolen securities, protection order records, records on violent gangs and terrorist organizations, persons on supervised released and abandoned vehicles.
(b) GCIC produces monthly listings of record entries for validation. Specifically, a CJIS network terminal agency will receive a validation package for its own records and records established for another agency under a Holder of Record Agreement. When a CJIS network terminal agency establishes GCIC/NCIC records for another criminal justice agency the agency of record, not the terminal agency, will receive validation packages.
(c) Agencies of record shall review validation listings by (1) comparing each record to supporting documentation such as the original arrest warrant (has it been served) and the court of jurisdiction; criminal case file (is information accurate, complete and valid); protection order; missing persons report, including available criminal history records; documented extradition limit changes, if any, from the District Attorney; wanted persons record; (2) checking with issuing authorities or prosecutors to determine if warrants remain valid or cases will be prosecuted; (3) determining from owners of stolen serial-numbered property if recovery has been made or ownership has changed; (4) verifying that missing persons have not returned; and, (5) contacting the Clerk of Superior Court to ensure Protection Orders are valid.
(d) Agencies shall cancel record entries that are no longer valid.
(e) Agencies shall modify record entries that contain erroneous information or are incomplete and create supplemental record entries as required when additional information becomes available.
(f) When record entries are verified as accurate and current or have been modified or canceled, persons responsible for processing validation packages shall complete validation certification using procedures prescribed by GCIC.
(g) Non-receipt of certification messages by GCIC cited suspense dates will result in the removal of all record entries contained in validation listings processed from GCIC/NCIC files.
(h) Validation procedures, records and supporting documents are subject to GCIC and NCIC audits.

Notes

Ga. Comp. R. & Regs. R. 140-2-.14
O.C.G.A. Secs. 35-3-33, 35-3-36.
Original Rule entitled "Validation Procedures for Wanted/ Missing Person and Stolen Property Records" adopted. F. Sept. 6, 1984; eff. Oct. 8, 1984, as specified by the Agency. Repealed: New Rule of same title adopted. F. July 2, 1986; eff. July 22, 1986. Repealed: New Rule of same title adopted. F. July 7, 1988; eff. July 27, 1988. Repealed: New Rule of same title adopted. F. Nov. 7, 1990; eff. Nov. 27, 1990. Amended: F. Dec. 2, 1992; eff. Dec. 22, 1992. Repealed: New Rule of same title adopted. F. Mar. 4, 1998; eff. Mar. 24, 1998. Amended: F. Sept. 5, 2002; eff. Sept. 25, 2002. Repealed: New Rule of same title adopted. F. Sept. 25, 2007, eff. Oct. 15, 2007.

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