All criminal justice agencies with wanted/missing persons,
protected persons and/or stolen property record entries in GCIC and NCIC
computerized files are required to participate in the record validation program
established and administered by GCIC and NCIC.
(a) Record entries subject to validation are
wanted/missing persons, protected persons, unidentified deceased persons,
stolen vehicles, stolen guns, stolen boats, stolen securities, protection order
records, records on violent gangs and terrorist organizations, persons on
supervised released and abandoned vehicles.
(b) GCIC produces monthly listings of record
entries for validation. Specifically, a CJIS network terminal agency will
receive a validation package for its own records and records established for
another agency under a Holder of Record Agreement. When a CJIS network terminal
agency establishes GCIC/NCIC records for another criminal justice agency the
agency of record, not the terminal agency, will receive validation
(c) Agencies of record
shall review validation listings by (1) comparing each record to supporting
documentation such as the original arrest warrant (has it been served) and the
court of jurisdiction; criminal case file (is information accurate, complete
and valid); protection order; missing persons report, including available
criminal history records; documented extradition limit changes, if any, from
the District Attorney; wanted persons record; (2) checking with issuing
authorities or prosecutors to determine if warrants remain valid or cases will
be prosecuted; (3) determining from owners of stolen serial-numbered property
if recovery has been made or ownership has changed; (4) verifying that missing
persons have not returned; and, (5) contacting the Clerk of Superior Court to
ensure Protection Orders are valid.
(d) Agencies shall cancel record entries that
are no longer valid.
shall modify record entries that contain erroneous information or are
incomplete and create supplemental record entries as required when additional
information becomes available.
When record entries are verified as accurate and current or have been modified
or canceled, persons responsible for processing validation packages shall
complete validation certification using procedures prescribed by
(g) Non-receipt of
certification messages by GCIC cited suspense dates will result in the removal
of all record entries contained in validation listings processed from GCIC/NCIC
(h) Validation procedures,
records and supporting documents are subject to GCIC and NCIC audits.
Ga. Comp. R. & Regs. R. 140-2-.14
Original Rule entitled
"Validation Procedures for Wanted/ Missing Person and Stolen Property Records"
adopted. F. Sept. 6, 1984; eff.
Oct. 8, 1984, as specified by
New Rule of same title adopted. F. July 2,
1986; eff. July 22, 1986.
New Rule of same title adopted. F. July 7,
1988; eff. July 27, 1988.
New Rule of same title adopted. F. Nov. 7,
1990; eff. Nov. 27, 1990.
F. Dec. 2, 1992; eff.
Dec. 22, 1992.
New Rule of same title adopted. F. Mar. 4,
1998; eff. Mar. 24, 1998.
F. Sept. 5, 2002; eff.
Sept. 25, 2002.
Repealed: New Rule of same title adopted. F.
Sept. 25, 2007, eff.
Oct. 15, 2007.