Ga. Comp. R. & Regs. R. 140-2-.16 - Training

Current through Rules and Regulations filed through April 4, 2022

(1) Criminal justice officials and agency heads shall provide training and retraining, as required by policy, to ensure their employees' effective performance of job-specific tasks relating to
(a) Use of the Georgia CJIS network and information files to which it provides access and CJIS network terminal operations.
(b) Use of NCIC.
(c) Use of Nlets.
(d) Dissemination and use of CHRI.
(e) State and national UCR programs.
(f) Fingerprinting arrested persons and use of the OTN and CTN when reporting an arrest, update or modification of an offender's criminal history record.
(g) Preparing and submitting OBTS reports with final dispositions of charges.
(2) All personnel directly associated with maintaining, processing or disseminating CHRI shall be specially trained. The training shall provide a working knowledge of federal and state regulations and laws governing the security and processing of criminal justice information. Agency heads are responsible for ensuring their personnel receive such training as supported by the GCIC Policy Manual. In cases where agency head requests for training cannot be accommodated within a reasonable time, employees are required to read the Rules of the GCIC Council as contained herein. This will provide basic knowledge regarding the access, use, control and dissemination of criminal justice information until training occurs.
(3) Managers of computer centers and governmental dispatch centers shall ensure that employees supporting criminal justice operations are trained to perform job-specific tasks relating to the functions described in paragraph (1) above.
(4) Each CJIS network terminal agency head shall immediately appoint a TAC to serve as the agency point of contact on GCIC/NCIC record validations, hit confirmations, training and all other NCIC/CJIS network related matters. GCIC shall provide job-specific training for TACs and any assistant TACs.
(5) TACs must be trained as CJIS terminal operators before admission to the TAC certification course. The minimum requirement is terminal operator practitioner.
(6) TACs shall be subject to certification training and testing within 90 days of appointment.
(7) Each TAC must attend a TAC refresher course, as required by GCIC policy, to maintain TAC certification.
(8) Agency heads and TACs are responsible for developing agency specific policies and procedures relating to CJIS network operations and the administration of terminal operator and practitioner training programs developed by GCIC. Agency heads have discretion to designate CJIS network terminals users as either terminal operators or practitioners.
(9) Terminal operators are subject to certification testing within six months of their employment or assignment of terminal operator duties and subject to re-certification testing every two years thereafter for the duration of their employment as terminal operators. Additionally, practitioners must receive training in the components of CJIS network operations they use in performing their official duties. Practitioners must also successfully complete performance tests administered by TACs and are subject to retesting every two years thereafter for the duration of their employment in which CJIS network access in necessary to complete job assignments.
(10) The appointment of a TAC, the immediate appointment of a new TAC when required to fill a TAC vacancy, the training, testing and certification of the TAC, and the training, testing, certification and recertification of terminal operators and practitioners are mandatory for initial and on-going terminal agency status on the Georgia CJIS network.


Ga. Comp. R. & Regs. R. 140-2-.16
O.C.G.A. Secs. 35-3-33.
Original Rule entitled "Training" adopted. F. July 2, 1986; eff. July 22, 1986. Repealed: New Rule of same title adopted. F. July 7, 1988; eff. July 27, 1988. Repealed: New Rule of same title adopted. F. Nov. 7, 1990; eff. Nov. 27, 1990. Amended: F. Dec. 2, 1992; eff. Dec. 22, 1992. Repealed: New Rule of same title adopted. F. Mar. 4, 1998; eff. Mar. 24, 1998. Amended: F. Sept. 5, 2002; eff. Sept. 25, 2002. Repealed: New Rule of same title adopted. F. Sept. 25, 2007, effective Oct. 15, 2007.

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