Director does not impose record retention requirements over and above those
established by the State of Georgia or local governments receiving state grant
funds except that financial records, supporting documents, statistical records,
and all other records pertinent to a grant shall be retained for a period of
three years, with the following qualifications:
(a) The records shall be retained beyond the
three-year period if audit findings have not been resolved;
(b) The retention period starts from the date
of the submission of the final billing;
(c) Inventory records for property acquired
with state grant funds shall be retained for three years after date of
(2) The local
governments are authorized, if they so desire, to substitute microfilm copies
in lieu of original records.
The State Director, or any of his duly authorized representatives, shall have
access to any books, documents, papers, and records of the local governments
and their subgrantee which are pertinent to a specific grant program for the
purpose of making audit, examination, excerpts and transcripts.
Ga. Comp. R. & Regs. R. 155-2-.11
Ga. L. 1980, pp.
1247-1249 (Ga. Code Ann., Ch. 86-18).
Original Rule entitled
"Retention of Records" was filed on October 31,
1980; effective November 20, 1980.