(1) The Home shall maintain current and
updated individual records on each Child in care. The Home shall maintain the
records outlined herein while the Child is in care and for a period of one (1)
year after such Child is no longer in care at the Family Child Care Learning
Home. Such records shall include: identifying information (Child's name, birth
date, Parent's name, home and business addresses, telephone numbers); name,
address and telephone number of persons, including Child's physician, to
contact in emergencies; and name, address, telephone numbers, relationship to
Child and to Parent(s) and other identifying information of person(s) to whom
the Child may be released.
records shall include evidence of age appropriate immunizations, or a signed
affidavit certifying that the required immunizations conflict with the
religious belief of the Parent or a physician statement that immunization is
contraindicated. Evidence of immunizations or required documentation shall be
on file for each Child upon admission to the Home or within 30 days
(3) Such records shall
include written authorization for the Child to receive emergency medical
treatment when the Parent is not available.
(4) Such records shall include a record of
any allergies and other known medical problems.
(5) Such records shall include documentation
of any medications given as required by these rules.
(6) Such records shall include descriptions
of accidents or serious illnesses occurring while the Child is in the Family
Child Care Learning Home, including date, time and condition under which it
occurred and the action taken.
Such records shall include parental agreements for transportation, field trips,
swimming and/or other activities away from the Home if the Child will be
participating in these activities.
Policies and Procedures. Each Family
Child Care Learning Home shall establish policies and procedures, which shall
be kept current, be consistent with applicable laws, including but not limited
to the Americans with Disabilities Act, regulations and these rules, made
available to the Parents, and used to govern the operations of the Family Child
Care Learning Home.
(a) The policies and
procedures shall include a written description of the services to be provided
which specifies the following: ages of children served, months of operation,
days of operation, hours of operation, dates the Family Child Care Learning
Home will be closed, admission requirements, including parental
responsibilities for supplying and maintaining accurate required record
information and escorting Child to and from the Family Child Care Learning
Home; standard fees, payment of fees, fees related to absences and vacations
and other charges such as transportation, etc. and transportation provided, if
The policies and
procedures shall also include written procedures for the following:
1. Guidance and discipline
2. Handling emergency
medical care, including where the Children will be taken for emergency medical
3. Administering medication
and recording noticeable adverse reactions to medication;
4. Notifying Parent(s) of their Child's:
illness, injury, and exposure to a notifiable disease;
5. Noticeable adverse reaction to
6. Exclusion of sick
7. Exclusion of children
with communicable diseases, as defined on the chart of communicable diseases
which contains recommendations for the exclusion of sick children and their
readmission, and is provided by the Department;
8. Protection of children in the event of:
severe weather, fire, and physical plant problems, such as a power failure,
that affect climate control, loss of water, or structural damages;
9. The transportation of Children to and from
school or home, if provided, to include the procedure to be followed if no one
is home to receive the transported Child;
10. Identification of others providing care.
The Provider must inform the Parents of Children in care of the names of any
caregiver and their responsibilities, and the names of the persons who would be
called upon in an emergency;
Parents' ability to visit the Family Child Care Learning Home unannounced and
at any time that their Child is in care;
12. Any information requested by the Parent
concerning the operation of the Family Child Care Learning Home or the care of
the Child, including but not limited to a description of any special procedures
to be followed in caring for the Child, such as any special services which the
Home agrees to provide to a Child with special needs. The Parent(s) will be
provided daily communication (verbal/written) regarding the care of the Child,
especially with infants, toddlers and nonverbal Children. Additionally, the
Provider must bring special problems or significant developments to the
Parent's attention as soon as they arise;
13. Notification of the existence of a
firearm in the Family Child Care Learning Home;
14. Notification of any changes in the
regular composition of the household. The Provider must notify the Parent(s) of
anyone regularly on the premises, including but not limited to spouse,
friend(s), relative(s), or significant other(s);
15. Notification of the existence of any pets
or other animals residing in the Home or on the property of the Family Child
Care Learning Home; and
Notification of infant sleep position practices. The Provider must notify
Parent(s) of Sudden Infant Death Syndrome (SIDS) risk reduction practices,
sleep positioning policies, and arrangements for placing all infants on their
backs for sleep;.
(9) Documenting the Child's arrival and
departure. The Parent or person(s) authorized by the Parent to drop off and
pick up the Child will document each time the Parent or authorized person drops
off and picks up the Child. The documentation shall include at least the
following information: the date, the Child's name, the arrival and departure
times, and the signature or initials of the Parent or authorized person and
shall be made available to the Department in printed or written form upon
(10) The Home shall ensure
that Children are only released to authorized person(s), and the Home shall
take necessary steps to determine that any such person(s) presenting to pick up
a Child in care is authorized by the Parent(s) of the Child and that person
matches the identifying information provided by the Parent.
(11) If applicable, notification of the
absence of a liability insurance policy. If the Home is not covered by
liability insurance sufficient to protect its clients, the Home must notify the
Parent of each Child under the care of the program in writing. Each Parent must
acknowledge receipt of such notice, and a copy of the acknowledgment shall be
kept in the Child's file.
Documentation of family relationships for related children, other than the
Provider's own children, cared for in the Home shall be maintained and shall
include a notarized statement by the related child's Parent(s) attesting to the
(13) Documentation of
the non-pay status of related and unrelated children in care for whom no pay is
received shall be maintained and shall include a notarized statement by such
child's Parent(s) attesting to the non-pay status.
(14) Documentation of all required training
required by these rules shall be maintained in the Home by the Provider, and
shall include the title of training courses received by the Provider and any
staff, the dates and the number of hours of the courses, and the names of the
trainers or sponsoring organizations.
(15) If applicable, documentation of approved
water and sewage disposal systems shall be maintained in the Home by the
Ga. Comp. R. & Regs.
Rule entitled "Equipment and Supplies" adopted. F. Feb. 21, 1983; eff.
Mar. 23, 1983, as
specified by the Agency.
Repealed: New Rule entitled "Records" adopted. F.
Feb. 4, 1994; eff.
Mar. 1, 1994, as
specified by the Agency.
Repealed: New Rule of same title adopted. F.
Jan. 12, 2009; eff.
Feb. 1, 2009.
Repealed: New Rule entitled "Children's Records"
adopted Dec. 2, 2009; eff.
Amended: F. Aug. 16,
2013; eff. Sept. 5,
Amended: F. Dec. 4,
2015; eff. Dec. 24,
Amended: F. Sep. 26,
2016; eff. Oct. 16,
Amended: F. May 26,
2017; eff. June 15,