Ga. Comp. R. & Regs. R. 393-4-.02 - Administrator In Training (AIT) Program Requirements. Amended
(1)
ALL applicants for initial licensure in Georgia as a Nursing Home
Administrator must complete an Administrator in Training program as determined
by the Board (excluding applicants by reciprocity).
(2) A person who intends to qualify for a
Nursing Home Administrators license and admission to the licensure
examination by use of an Administrator In Training (A.I.T.) program must first
receive approval to begin the program by meeting the requirements of Rule
Chapter 393-3 and successfully completing the AIT program in a Board approved
Nursing Home Training Site facility under the coordination, supervision and
teaching of a Georgia Nursing Home Administrator Preceptor who has obtained
approval from the Board pursuant to and who continues to meet the
qualifications of this rule.
(3)
Board Approved Nursing Home Training Site.
(a) In order to be the site of an AIT
program, the nursing home must have a minimum of sixty (60) licensed
beds.
(b) The Board may limit the
number of AITs the nursing home trains at one time as follows:
1. A nursing home with sixty (60) to one
hundred (100) licensed beds may be approved for a maximum of one (1)
AIT;
2. A nursing home with one
hundred and one (101) or more licensed beds may be approved for a maximum of
two (2) AITs;
(c) The
licensed Georgia Nursing Home Administrator of record of the proposed AIT site
must submit:
1. An application and
non-refundable administrative fee for consideration as a Board approved Nursing
Home Training Site;
2. Copies of
all surveys received in the last eighteen (18) months.
(d) A nursing home which otherwise qualifies
for approval, but is deficient in one or more of the above listed criteria, may
seek approval based upon the establishment of affiliations with other nursing
homes.
(e) Once approved, a Nursing
Home Training Site term of approval shall coincide with the Nursing Home
Administrators license expiration date of December 31st of every odd numbered
year and will be subject to re-approval and a new administrative fee every two
years.
(f) The Board may withdraw
approval of an AIT training site based upon changes in the nursing home
surveys, preceptor or for reasons stated in these rules including Rule Chapters
393-4 and 393-6.
(4)
Nursing Home Administrator Preceptor.
(a) The preceptor is solely responsible for
ensuring that the AIT complies with the laws and rules of the Board, and must
attest to such compliance on monthly reports as well as upon a final completion
report of the AIT program.
1. It is the
responsibility of the preceptor to assure each monthly and final completion
report is completed correctly, completely and accurately.
2. Each monthly report shall only contain AIT
hours accrued within the calendar month, regardless of the dates or number of
hours. Do not combine calendar months into one report.
(b) The preceptor must ensure that the AIT is
not over-burdened with routine job responsibilities that may be detrimental to
his or her training, and must ensure that the AIT is afforded a broad and
comprehensive experience.
(c) To be
approved as a Nursing Home Administrator Preceptor, the applicant must submit
the application, non-refundable administrative fee and:
1. Be currently licensed in Georgia as a
Nursing Home Administrator with no disciplinary actions taken against the
applicant's license which the Board deems to be of such a nature as to prevent
the applicant from providing services as a Preceptor;
2. Be currently employed as a licensed
Nursing Home Administrator for five (5) years with the final year of practice
being in Georgia;
3. Be employed
and working full time at the Georgia Board approved AIT Training
Site;
4. Have successfully
completed the "Nursing Home Administrator Preceptor" course through the Georgia
Health Care Association (GHCA).
(d) Once approved, a Nursing Home
Administrator Preceptor term of approval shall coincide with the Nursing Home
Administrators license expiration date of December 31st of every odd numbered
year and will be subject to re-approval and a new administrative fee every two
years.
(e) A nursing home
administrator who becomes unable to continue to serve as a preceptor, or leaves
the AIT site as the Administrator of Record for any reason must notify the
Board of same by registered mail no later than ten (10) business days after
their last date of service as a preceptor. If the nursing home administrator
fails to notify the Board as outlined in this rule in a timely manner, the
Board reserves the right to sanction or discipline the Preceptor approval,
and/or to withdraw or restrict the preceptor's approval.
(5)
Preceptor and Training Site
Re-Approval Process.
(a) Failure to
obtain re-approval of a Preceptor or Training Site within three (3) months from
its expiration date will require new applications, fees and all supporting
documents to be submitted.
(b)
After April 1st of every EVEN numbered year, in order to be considered for the
re-approval of a Preceptor or Training Site approval, the Preceptor of Record
for the Training Site must submit a completed Preceptor Re-Approval
application, and a Training Site Re-Approval application, pay the required fees
and provide any supporting documentation required on the application
forms.
(c) Any AIT training
conducted on or after January 1st of every EVEN numbered year without the
Board's re-approval of the current Preceptor and Training Site shall not be
accepted by the Board towards the required hours of the AIT program being
conducted.
(6)
Administrator In Training (AIT) Program.
(a) An AIT program is approved for a specific
Georgia Nursing Home as the Training Site, and, for an approved Georgia Nursing
Home Administrator Preceptor at the approved Training Site.
(b) An AIT program occurs from a minimum of
500 clock hours to a maximum of 2000 clock hours, earned in consecutive months
from three (3) months to twelve (12) months, with a an average per calendar
week of twenty-four (24) hours worked for part time candidates to forty (40)
hours worked for full time candidates as defined by Board rules.
(c) Schedules for the AIT must include, at a
minimum, the following:
1. Allotted time for
various functions of the nursing home such as nursing, dietary,
housekeeping/laundry, business office, leadership, quality improvement,
disaster preparedness and management techniques;
2. Allotted time for participation in
professional meetings and staff meetings, but cannot dominate training hours
each week;
(d) Monthly
reports are to be submitted to the Board no later than thirty (30) days from
the last day of the training month completed. This report must follow the
individualized schedule and describe the activities of the month and should be
signed and notarized by both the Preceptor and AIT. Any denied hours/reports by
the Board must be addressed by the Preceptor and the AIT in a timely manner and
no additional monthly reports will be reviewed/approved until the denied
hours/reports are resolved.
(e) The
Board may request the Preceptor and/or AIT to meet with the Board to discuss
the AIT's progress if monthly reports are denied or other concerns are
raised.
(f) If the preceptor is no
longer able to supervise the AIT, the AIT will be afforded up to 12 months'
time to find another Preceptor to oversee his/her program at the current site
or seek placement at another approved site. The new Preceptor and the AIT must
notify the Board in writing (submit the "Change of Preceptor" Form) of the
changes in circumstances prior to any training being provided by the new
Preceptor. The Board will review the circumstances and determine if the AIT can
proceed under the new Preceptor. Once approved by the Board, the AIT may
continue his/her program.
(g) An
individual shall receive no credit for training hours at an unapproved Nursing
Home Training Site; for training hours under the supervision of a nursing home
administrator who has not been approved as a preceptor for that particular AIT;
or for training hours prior to the Board's approval of the AIT's
application.
(h) An Administrator
in Training program which has been discontinued by a period of military service
(the AIT or affected immediate family member of an AIT) shall be allowed to be
completed within a year after the completion of the military service. The Board
must receive notice in the event of discontinuance of training for military
service and for any other reason as well.
(i) The starting date of an AIT training
program will be determined by the Board after the Board's receipt of a complete
AIT program application, a non-refundable administration fee, and the Board's
approval of the program Preceptor and AIT training site.
1. The AIT program application will not be
approved by the Board until both the Preceptor and the Training Site for the
program have been approved.
2. The
AIT program application must be signed and attested by the program Preceptor.
Before the Preceptor signs the AIT program application, the Preceptor is
responsible for assuring that the application meets all board requirements
prior to Board consideration and approval.
(j) When the AIT training program is
completed, the AIT must submit evidence of completion to the Board. Once the
Board receives evidence of completion and has approved it as being
satisfactory, then upon notification by the Board of the completion and
approval of the training program, the AIT must submit a completed application
for a Nursing Home Administrator (NHA) licensure and the required fee. This NHA
application and fee must be submitted to the Board within thirty (30) days from
the date of the Board approval notification (by e-mail or USPS mail).
(k) Failure to register, sit for, and pass
the NAB licensing examination within six months from the Board's notification
to the applicant of an approved application, as stated in paragraph (j), shall
require submission of a new Nursing Home Administrator (NHA) licensure
application, fee, and any supporting documents required by the Board.
(l) Failure to complete the AIT program
and/or failure to pass the examination within the time period required by this
rule will terminate the pending application for licensure before the
Board.
Notes
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