Ga. Comp. R. & Regs. R. 480-27-.08 - Controlled Substance Prescription Drug Order Transfer

Pharmacies utilizing automated data processing systems must satisfy all information requirements of a manual mode for prescription transferal. The transfer of original prescription information for a controlled substance list in Schedules III, IV or V for the purpose of refill dispensing is permissible between pharmacies on a one-time basis only. Transfers are subject to the following requirements:

(a) The transfer is communicated directly between licensed pharmacists or intern or extern under the direct supervision of a licensed pharmacist, and the transferring pharmacist or intern or extern records the following information:

1. The word "VOID" is written on the face of the invalidated prescription drug order;

2. Record on the reverse side of the invalidated prescription drug order the name and address of the pharmacy to which it was transferred and the name of the pharmacist or intern or extern receiving the prescription drug order;

3. The date of the transfer and the name of the pharmacist or intern or extern transferring the information is recorded;

4. The computer record shall reflect the fact that the prescription drug order has been transferred, the name of the pharmacy to which it was transferred, and the date of the transfer, except as otherwise set forth in this Chapter relating to pharmacies utilizing common databases.

(b) The pharmacist or intern or extern receiving the transferred prescription information shall reduce to writing the following:

1. The word "TRANSFER" is written on the face of the transferred prescription drug order;

2. All information required to be on a prescription drug order pursuant to State and Federal laws and regulations shall be provided to the receiving pharmacist which shall include at a minimum the following:

(i) Date of issuance of the original prescription drug order;

(ii) Original number of refills authorized on the original prescription drug order;

(iii) Date of original dispensing;

(iv) Number of valid refills remaining and date of last refill;

(v) Pharmacy's name, address, DEA registration number, telephone number and original prescription drug order serial number from which the prescription information was transferred;

(vi) Name of transferring pharmacist or intern or extern.

(c) Both the original and transferred prescription drug order must be maintained for a period of two years from the date of last refill.

(d) Pharmacies accessing a common electronic file or database used to maintain required dispensing information are not required to record on the original prescription drug order any information when transferring or refilling prescription drug orders as required for pharmacies not utilizing a common electronic file as noted in this Chapter. A hard copy of the prescription drug order must be generated and maintained by the pharmacist refilling the electronically transferred prescription drug order. The common database must contain complete records of each prescription drug order transferred.

Notes

Ga. Comp. R. & Regs. R. 480-27-.08

O.C.G.A. Secs. 16-13-39, 26-4-27, 26-4-28, 26-4-80.

Original Rule entitled "Controlled Substance Prescription Drug Order Transfer" adopted. F. July 24, 2002; eff. August 13, 2002.