Ga. Comp. R. & Regs. R. 183-1-12-.13 - Storage of Returns
(a) After tabulating and consolidating the
results, the election superintendent shall prepare an electronic file which
shall contain a copy of the information contained on each memory card which
shall include all ballot images as well as vote totals and a copy of the
consolidated returns from the election management system.
(1) As provided by O.C.G.A. §
50-18-71, ballot images are
subject to public disclosure. The election superintendent shall retain copies
of all ballot images prior to depositing election materials to the clerk of
superior court or the municipal clerk, as appropriate, in accordance with
O.C.G.A. §
21-2-500 to ensure the election
superintendent's ability to provide public access to ballot images.
(2) The election superintendent or designee
shall not use any media (e.g., flash drive, compact disk) provided by a
requestor to produce ballot images. The election superintendent or designee may
charge the requestor the actual cost of the media pursuant to O.C.G.A. §
50-18-71(c)(2).
(b) The electronic file shall be stored on a
secure medium which shall be placed in a sealed envelope or container and shall
become a part of the election materials which shall be deposited with the clerk
of superior court or the municipal clerk, as appropriate, in accordance with
O.C.G.A. §
21-2-500. In addition, the signed
results tape from each ballot scanner and the corresponding paper ballots shall
also be deposited with the clerk of superior court.
(c) The memory cards shall be sealed in an
appropriate container and securely maintained by the election superintendent
until the period for requesting a recount of the primary, election, or run off
results has expired. The election superintendent and at least one other sworn
individual in the tabulating center shall seal the container and sign the seal
such that the container cannot be opened without destroying or damaging the
seal. Upon the expiration of the period for requesting a recount, the election
superintendent may use the memory cards for programming ballot scanners units
for the next primary, election, or runoff.
Notes
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