Haw. Code R. § 3-11-8 - Replenishments
Current through February, 2022
At the end of each quarter, and as often as may be necessary within a quarter, petty cash funds must be replenished by claiming reimbursement of all disbursements made therefrom since the immediately preceding replenishment. Such claims shall be prepared on warrant vouchers and submitted to the comptroller in the same manner other claims are prepared and submitted; the warrant vouchers must be supported by the signed receipts or petty cash vouchers approved when disbursements were made from the petty cash fund.
To facilitate balancing the petty cash fund during the period a reimbursement claim is being processed by the comptroller, an appropriate memorandum disclosing the amount of the reimbursement claim should be included with the petty cash fund. Upon receipt of the reimbursement warrant, the custodian to whom such warrant is payable shall cash the warrant, place the cash in the petty cash fund, and remove the memorandum referred to in the preceding sentence.
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