Sec. 3-20-4 - Use of archives, historical materials, and manuscript collections.

Sec. 3-20-4 Use of archives, historical materials, and manuscript collections.

(a) Researchers shall sign for all items requested and received from the circulation desk. Researchers are responsible for all items delivered to them and shall return the records to the circulation desk. Before leaving the reading room, even for a short time, a researcher shall place all records in their proper folders.

(b) The circulation desk staff may limit the quantity of records and other materials to be delivered to a researcher at one time. A copy may be substituted for items considered too fragile to be used by researchers.

(c) The use of records or material of exceptional value or in fragile condition shall be subject to any conditions specified by the state archivist for the protection of those records and materials.

(d) Original items will not normally be made available when microfilm copies are available.

(e) Researchers seeking information and publications which are readily available in a public library will normally be referred to the library.

(f) Researchers shall exercise all possible care to prevent damage to items being used. Pens shall not be used. Items shall not be leaned on, written on, covered by papers or cards being written on, folded anew, traced, fastened with paper clips or rubber bands, or handled in any way likely to cause damage.

(g) Researchers shall not remove any materials from the state archives. Briefcases, folders, or containers of any kind shall be stored in lockers before entering the reading room. Articles needed for research may be taken to the reading room, but, upon leaving, researchers shall present to the circulation desk staff for examination, any article that could contain archives records or other items.

(h) Researchers shall keep unbound records in the order in which they were delivered. Records appearing to be in disorder shall not be rearranged by a researcher, but shall be referred to the circulation desk staff. Normally, a researcher shall not be allowed to remove records from more than one folder at a time.

[Eff 3/30/81; am and comp 02/07/94] (Auth: HRS Sec. 94-1) (Imp: HRS Sec. 94-1)

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