Ill. Admin. Code tit. 2, § 726.500 - Inspection and Copying of Records
a) The Agency may make available records for
personal inspection at the Agency 's headquarters office located at One Natural
Resources Way, Suite 100, Springfield IL 62702-1271, or at another location
agreed to by both the Agency and the requester . No original record shall be
removed from State-controlled premises except under constant supervision of the
agency responsible for maintaining the record. The Agency may provide records
in duplicate forms, including, but not limited to, paper copies, data
processing printouts, videotape, microfilm, audio tape, reel to reel microfilm,
photographs, computer disks and diazo.
b)
When a person requests a copy of a
record maintained in an electronic format, the Agency shall furnish it in the
electronic format specified by the requester , if feasible. If it is not
feasible to furnish the records in the specified electronic format, then the
Agency shall furnish it in the format in which it is maintained by the Agency ,
or in paper format at the option of the requester . (Section 6(a) of
FOIA )
c) A requester may inspect
records by appointment only, scheduled subject to space availability. The
Agency will schedule inspection appointments to take place during normal
business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday,
exclusive of State holidays. If the requester must cancel the viewing
appointment, the requester shall so inform the Agency as soon as possible
before the appointment.
d) In order
to maintain routine Agency operations, the requester may be asked to leave the
inspection area for a specified period of time.
e) The requester will have access only to the
designated inspection area.
f)
Requesters shall not be permitted to take briefcases, folders or similar
materials into the room where the inspection takes place. An Agency employee
may be present during the inspection.
g) The requester shall segregate and identify
the documents to be copied during the course of the inspection.
Notes
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