Ill. Admin. Code tit. 2, § 826.510 - Inspection and Copy of Records
a) The
Agency may make available records for personal inspection at the Agency's
headquarters office located at One Natural Resources Way, or at another
location agreed to by both the Agency and the requester. No original record
shall be removed from State-controlled premises except under constant
supervision of the agency responsible for maintaining the record. The Agency
may provide records in duplicate forms, including, but not limited to, paper
copies, data processing printouts, videotape, microfilm, audio tape, reel to
reel microfilm, photographs, computer disks and diazo.
b)
When a person requests a copy of a
record maintained in an electronic format, the Agency shall furnish it in the
electronic format specified by the requester, if feasible. If it is not
feasible to furnish the records in the specified electronic format, then the
Agency shall furnish it in the format in which it is maintained by the Agency,
or in paper format at the option of the requester. (Section 6(a) of
FOIA)
c) A requester may inspect
records by appointment only, scheduled subject to space availability. The
Agency will schedule inspection appointments to take place during normal
business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday,
exclusive of State holidays. If the requester must cancel the viewing
appointment, the requester shall so inform the Agency as soon as possible
before the appointment.
d) In order
to maintain routine Agency operations, the requester may be asked to leave the
inspection area for a specified period of time.
e) The requester will have access only to the
designated inspection area.
f)
Requesters shall not be permitted to take briefcases, folders or similar
materials into the room where the inspection takes place. An Agency employee
may be present during the inspection.
g) The requester shall segregate and identify
the documents to be copied during the course of the inspection.
Notes
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