a) General Provisions for
Construction of
Buildings
1) In the case of contracts for
construction of buildings or for other
construction work in or about buildings
or grounds when the entire
estimated cost of the work exceeds the amount
stipulated by Section 20-20 of the
Code, prospective contractors employed in
connection with those projects may be prequalified to determine their
responsibility (for architects, engineers and land surveyors, see the
Architectural, Engineering and Land Surveying Qualifications Based Selection
Act). If the total
estimated cost of the work exceeds the amount stipulated by
Section 30-30 of the
Code, separate
specifications shall be prepared for all
equipment, labor and materials in connection with the following five
subdivisions of work to be performed:
A)
Plumbing.
B) Heating, piping,
refrigeration and automatic temperature control systems, including the testing
and balancing of these systems.
C)
Ventilating and distribution systems for conditioned air, including the testing
and balancing of those systems.
D)
Electrical wiring.
E) General
contract work.
2) The
specifications shall be drawn so as to permit separate and independent
competitive bidding upon each of the above five subdivisions of work. All
contracts awarded for any part of the work shall award the subdivisions
separately to responsible and reliable contractors engaged in these classes of
work. These contracts, at the discretion of the State agency, may be assigned
to the successful bidder on the general contract work or to the successful
bidder on the subdivision of work designated by the State agency prior to the
bidding as the prime subdivision of work, with the provision that all payments
will be made directly to the contractors for the five subdivisions upon
compliance with the conditions of the contract. Any contract may be awarded for
one or more buildings in any project to the same contractor. Specifications
shall require, however, that, unless the buildings are identical, a separate
price shall be submitted for each building. The contract may be awarded to the
lowest responsible bidder for all of the buildings included in the
specifications.
b)
Request for Payment Form Specified by the
State Agency
To bill a State agency for remodeling, renovation or
construction work done, the vendor must submit a payment request in the form
specified by the State agency.
c) Periodic Payments
When provided in the contract, periodic payments can be made
during the course of the work, upon a certificate of a licensed architect or
engineer indicating the proportionate amount of total work completed
satisfactorily.
d) Retained
Percentage
When periodic payments are made and if specified in the
contract, the State agency shall retain a fixed percentage of the contract
price to insure faithful completion of the contract.
e) Additional Work
No amount of funds, in addition to those provided for in a
contract for repairs, maintenance, remodeling, renovation or construction, may
be obligated or expended unless the additional work to be performed or
materials to be furnished are germane to the original contract. Even if germane
to the original contract, no additional expenditure or obligations may, in
their total combined amount, be in excess of the percentages of the original
contract amount as provided in Section 30-35(b) of the Code unless they have
received the prior written approval of the construction agency. In the event
the total of the combined additional expenditures or obligations exceeds the
percentages of the original contract amount set forth in Section 30-35(b) of
the Code, the construction agency shall investigate the additional expenditures
or obligations in excess of the original contract amount and shall, in writing,
approve or disapprove subsequent expenditures or obligations and state in
detail the reasons for the approval or disapproval. Notices of additional
expenditures or obligations in excess of the small purchase limit of Section
202-20 of the Code shall be published in the Bulletin.
f) Improvements to Leased Real Estate
The procedures set forth in this Part shall apply, as
appropriate, to contracts for improvements to real estate leased to State
agencies.
g) Construction
Manager Services
Procurement of Construction Manager Services, under the
jurisdiction of the Capital Development Board (CDB) will be performed by CDB or
through delegation from CDB.
