a) For
the purpose of implementing and administering employment, training, educational
and social welfare programs, any agency of this State, as defined by Section
1-20 of the Illinois Administrative Procedure Act (IAPA) [ 5 ILCS 100 ] or any
other state, any local government of this State, as defined by Section 3(a) of
the State Mandates Act [ 30 ILCS 805 ], or any agency of the federal
government, as defined by sections 551(1) and 552(f) of the federal
Administrative Procedures Act (
5 USC
551(1) and
552(f)
) that trains, educates, grants funds for training or education, engages in
research for educational or training purposes, places in employment, provides
public assistance payments, provides social welfare services, or any other
related service of the State shall be deemed to be a
public agency of
this or any other State or the federal government dealing with the
administration of relief, public assistance, a system of public employment
offices, as provided in Section 1900 of the Act.
b) Pursuant to Section 1900 of the Act, the
IDES Director shall provide those agencies and local entities, information from
the files of the Department as the Director deems proper, based upon the
written request (i.e., intended use and legal basis for that use, format or
forms of data, and schedule for delivery of data) of the agency or entity, to
provide outreach and recruitment, assist in intake, determine eligibility,
monitor program outcome or evaluate the success of the various services
delivered by their employment, training, educational or social welfare
programs.
1) EXAMPLE: A State agency
administers the federal employment and training funds received by Illinois
under the federal Workforce Innovation and Opportunity Act . These funds are
subgranted to local workforce development areas that recruit, assess, train and
place disadvantaged individuals in unsubsidized jobs. In order to assist in
performing these functions, the Director, upon written request, will provide
the State agency with identifying information about individuals who qualify for
the services that it and its subgrantees can provide. The State agency can
provide this information to its subgrantees subject to the execution of shared
data agreements with the Department.
2) EXAMPLE: Public educational institutions
and public training institutions might be in need of accurate data to help them
determine the relative success of their educational and training programs. Upon
written request, the IDES Director shall provide to these institutions data
that are available to determine increases or decreases in individual wages,
duration of employment, if and when the individual filed for unemployment
insurance, or other educational or training related factors.
3) EXAMPLE: A State economic development
agency seeks to attract new manufacturers to this State. This agency requests
current information on the number, size and type of major potential suppliers
and subcontractors in a given geographical area. Upon written request, the IDES
Director will provide the data to the agency.
4) EXAMPLE: The Illinois Department of Human
Services- Division of Rehabilitation Services (DORS) is attempting to contact
specific groups of potential employers for their newly trained clients. Upon
written request, the IDES Director can provide DORS with a mailing list of
companies that are experiencing growth or whose records indicate other factors
that might lead to the hiring of the DORS clients. A similar outreach effort
could be made on behalf of welfare recipients, ex-offenders, youth or the
aging.
c) General
administrative data and labor market information, including but not limited to
information concerning employment opportunities, levels and trends, labor
supply and demand and related statistical data, shall be available to both
private and public agencies and individuals. Except as provided in subsections
(a) and (b), this information shall not allow for the identification of a
specific employing unit or individual.
d) Unless statutorily excluded, the Director
shall require payment of the costs incurred in providing the requested
information if the Director incurs additional costs in processing the
information that are greater than the cost of recovery and the Department does
not receive some offsetting benefit (see example) from providing the data.
EXAMPLE: A local government, upon written request, asks the
Director to provide a mailing list of all unemployed individuals in its service
area who might meet certain eligibility criteria for a training program it will
sponsor. Since those mailing lists are not regularly prepared by the Director,
the Director may negotiate with the entity regarding the reimbursement of costs
for preparing the list, or the Director may provide the list without charge if,
for example, the local entity would agree to provide similar data and/or
services in return.