804 IAC 1.1-1-2 - Organization; meetings; officers
Authority: IC 25-4-1-3
Affected: IC 5-14-1.5
Sec. 2.
(a)
Procedure: Roberts Rules of Order are adopted as the rules for conducting the
business of the board to the extent not in conflict with applicable
law.
(b) Meetings: A minimum of two
(2) regular meetings will be held in each calendar year and special meetings as
the board in its discretion may deem necessary or advisable.
(1) The first meeting of the board , the
annual meeting, shall be as soon as practicable after the start of the calendar
year.
(2) The other regular meeting
as near as practicable to the middle of the calendar year .
(3) Special meetings shall be at the request
of the chairman or any three (3) members by presenting a request to the
secretary of the board .
(4) Time
and place of meetings shall be determined by the chairman.
(5) Notice of all meetings by the secretary
setting out the time and place of the meeting and including a proposed agenda
of the items for action at the meeting are to be mailed to all board members
not less than 10 days prior to the date of such meeting, unless such notice has
been waived by the chairman with any such waiver subject to the public notice
which must be given as required by IC 5-14-1-5[Repealed by P.L.
19-1983, SECTION 12. See IC 5-14-1.5.].
(6) Five (5) members of the board shall
constitute a quorum for the transaction of any and all business which may come
before the board . Approval by a majority of all members of the board present
shall be required for action to be taken.
(c) Election of officers: The board shall
elect from its members a chairman and a vice-chairman at the annual meeting.
Each officer shall serve for a term of one (1) year, or until a successor has
been duly elected. In event a vacancy occurs in any office, such office shall
be filled at the next meeting of the board and the person so elected shall hold
office until the next annual election of officers. No member shall serve more
than two (2) consecutive terms in the same office.
(1) The chairman presides at all meetings,
appoints all committees, and performs such other duties as may be directed by
the board . The chairman shall be an "ex-officio" member of all
committees.
(2) The vice-chairman
performs the duties of the chairman during any absence or disability of the
chairman and such other duties as may be directed by the board .
(3) The secretary, with the assistance of
such clerical help as may be required, shall be responsible for the minutes of
all meetings and correspondence of the board . The secretary shall perform the
customary duties of the office and such other duties as may be directed by the
board .
Notes
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