Iowa Admin. Code r. 261-302.8 - Grant administration
(1)
Contracts.
a. Upon certification by the director that an
applicant organization is approved to become a CLP partner, the authority shall
enter into a contract with the organization. The contract shall state the
dates, terms, and conditions of the grant award, as well as the amount of the
award. When allocating awards to cultural leadership partners, the director
shall first ensure that funds are available to meet obligations to existing
partners before entering into any contracts with new partner
organizations.
b. All contracts
shall be approved by the director and the legally responsible officer of the
partner organization .
(2)
Payments. Payments of
the grant award shall be made upon the receipt by the authority of a signed
contract from the partner organization .
(3)
Record-keeping and retention
requirements.
a. Financial records,
supporting documents, and all other records pertinent to the program shall be
retained by the partner organization for three years beyond the grant
period.
b. Representatives of the
authority and the state auditor's office shall have access to all books,
documents, account information, or other property belonging to or in use by the
partner organization pertaining to the receipt of funds under this
program.
(4)
Audits. The recipient of any grant of $25,000 or more in any
single grant cycle shall have conducted an on-site financial compliance audit.
This audit shall not be an eligible grant expense.
(5)
Reporting requirements.
The partner organization shall provide an end-of-year report of the use of CLP
funds which shall be submitted according to a schedule as outlined in the
contract.
(6)
Finding of
noncompliance. The authority may, for cause, find that a partner
organization is not in compliance with the requirements of this program or the
terms of the contract. At the authority 's discretion, remedies for
noncompliance may include suspension or return of grant funds. Reasons for a
finding of noncompliance may include, but are not limited to:
a. The partner organization 's use of funds
for activities not permitted under the guidelines of this program;
b. Failure of the partner organization to
return the signed contract in a timely manner;
c. Failure of the partner organization to
comply with any applicable state or federal rules, regulations, or laws; or
d. A violation of the terms of the
contract.
Notes
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