This rule describes groups of records maintained by the agency
other than record systems as defined in rule 3.1(17A,22). The records listed
may contain information about individuals. Unless otherwise designated, the
authority for this office to maintain the record is provided by Iowa Code
chapter 13, the statutes governing the subject matter of the record, and the
enabling statutes of the agency client, where applicable. All records are
stored both on paper and in automated data processing systems unless otherwise
noted.
(1)
Board
records. Agendas, minutes, and materials presented to the Iowa public
broadcasting board are available from the administrator's office, except those
records concerning closed sessions which are exempt from disclosure under Iowa
Code section
21.5 or which are
otherwise confidential by law. Board records contain information about people
who participate in meetings. This information is collected pursuant to Iowa
Code section
21.3.
This information is not stored in an automated data processing
system.
(2)
Administrative
records. This includes documents concerning budget, property
inventory, purchasing, yearly reports, office policies for employees, time
sheets, printing and supply requisitions. These records may contain
confidential information as discussed in rule 3.13(22).
(3)
Publications. The office
receives a number of books, periodicals, newsletters, government documents, and
other materials. These materials would generally be open to the public but may
be protected by copyright law. Most publications of general interest are
available in the state law library.
(4)
Office publications.
This office issues a variety of materials including teacher's guides, schedule
books, brochures and pamphlets, press releases, statistical reports, etc. These
publications are open for public inspection, have no personally identifiable
information and may have a charge to obtain.
(5)
Rule-making records.
Official documents executed during the promulgation of agency rules and public
comments are available for public inspection.
(6)
Office manuals.
Information in office manuals such as the employee's manual or desk manuals may
be confidential under Iowa Code section I7A.2(I0)y" or other applicable
provision of law.
(7)
Other
records. All other records that are not exempted from disclosure by
law.
