Iowa Admin. Code r. 441-151.2 - Administration of funds for court-ordered services and graduated sanction services
Pursuant to the authority granted in Iowa Code chapters 232,
602, 7E, and 8 and the annual appropriations Acts, the executive branch,
represented by the
(1)
Allocations for court-ordered
services . Court-ordered services are funded by an appropriation made
to the department for allocation by the state court administrator.
a. The state court administrator shall
allocate the funds, minus the administrative set-aside specified in the
appropriations bill, to the eight judicial districts for the payment of the
expenses of court-ordered services provided to juveniles that are a charge upon
the state pursuant to Iowa Code section
232.141, subsection (4),
and also as allowed by subsection 5.
b. The state court administrator may use not
more than the administrative set-aside, specified in the appropriations bill,
for the costs of administering the court-ordered services program, including
the costs of travel associated with court-ordered placements, that are a charge
to the state pursuant to Iowa Code section
232.141, subsection
(4).
c. The state court
administrator shall allocate the funds, minus the administrative set-aside,
among the judicial districts on or before the date directed by the legislature.
(1) The state court administrator shall base
the allocation on each district's respective portion of the statewide
population of children as reported in current census data.
(2) The source of the census data shall be
determined and agreed upon by the state court administrator and the chief
juvenile court officers.
(2)
Allocations for graduated
sanction services. Graduated sanction services are funded by an
appropriation to the department . The department allocates the funds to the
state court administrator and to the chief juvenile court officers for
administration. The funds are allocated and administered as follows:
a. The department shall allocate a set-aside
amount up to, but not to exceed, 20 percent of the total allocation for
graduated sanction services for the state court administrator to pay the
administrative costs of the graduated sanction services, including the costs of
a contract administrator accountant position established in each judicial
district. The contract administrator accountant is responsible to assist in
producing data, promoting fiscal efficiencies related to criminogenic risk
factors, and monitoring outcome measurements for eligible children served. The
contract administrator accountant will also support ongoing development,
implementation, and monitoring of evidence-based practices.
b. The state court administrator shall:
(1) Establish and implement a written job
classification and pay schedule for the contract administrator accountant
positions; and
(2) Administer the
set-aside for the eight judicial districts.
c. The department shall allocate the
graduated sanction services funds, minus the administrative set-aside, among
the eight judicial districts based on each district's respective portion of the
statewide population of children as reported in current census data. The source
of the census data shall be determined and agreed upon by the department and
the chief juvenile court officers.
(3)
Transfer of funds to a
decategorization governance board for administration. Funds allocated
to a district for court-ordered services or graduated sanction services, less
the administrative set-asides, may be transferred to a decategorization
governance board for administration.
a. To
initiate a transfer of funds to a decategorization governance board:
(1) The chief juvenile court officer shall
submit to the chair of the decategorization governance board a written notice
of intent to transfer the funds to the board. The chief shall include in the
notice a statement identifying any special conditions or limitations to which
the funds would be subject. If no statement identifying any special conditions
or limitations to which the funds would be subject is included, then no special
conditions or limitations apply.
(2) The chair of the decategorization
governance board shall provide the chief juvenile court officer with a written
statement of acceptance of the funds; otherwise the chief juvenile court
officer shall not transfer the funds. When the chief juvenile court officer has
identified special conditions or limitations that apply to the funds, the
decategorization governance board chair's signature on the written statement of
acceptance of the funds indicates agreement with the special conditions or
limitations.
(3) The chief juvenile
court officer shall submit the written request to transfer the funds and the
written statement of acceptance to the department .
b. The department must receive a signed
agreement transferring the funds before the department signs any contract using
the funds.
c. The decategorization
governance board may authorize the chief juvenile court officer to act on
behalf of the decategorization governance board in the administration of the
funds, but is not required to do so. An authorization from the decategorization
governance board granting authority to the chief juvenile court officer to act
on behalf of the decategorization governance board in the administration of the
funds must be in writing and must be received by the department before the
department representative signs any contract using the funds. The request and
authorization to administer the funds may be included in the request and
agreement to transfer the funds.
d.
Funds transferred to a decategorization governance board for administration are
subject to the same audit requirements as specified in 151.6(1).
(4)
Availability of
funds. The chief juvenile court officers, the state court
administrator, and the department shall monitor the availability of the
court-ordered services funds to ensure that funds are available within each
district throughout the state fiscal year. The chief juvenile court officers
and the department shall monitor the availability of the graduated sanction
services funds to ensure that the funds are available within each district
throughout the state fiscal year.
a. The
department shall provide to each contract administrator accountant at the start
of each state fiscal year a blank electronic report, known as the "Y" form, as
well as a spreadsheet showing the amount of the district's allocations for
graduated sanction services. The state court administrator shall determine and
provide to each district at the start of each state fiscal year the amount of
the district's allocation for court-ordered services .
b. Each contract administrator accountant
shall enter on the "Y" form the annual allocation and expenditures of funds of
each service.
c. The department
shall:
(1) Use the information provided by
each contract administrator accountant to prepare an annual electronic report,
known as the Form Y Summary, showing the statewide balance of service funds, as
well as the cumulative expenditures and fund transfers for each service for
each district; and
(2) Distribute
the Form Y Summary annually to the state court administrator and to department
and juvenile court services management.
d. The chief juvenile court officers, in
consultation with the department or the state court administrator, shall
reallocate funds as needed to ensure the availability of graduated sanction
services and court-ordered services on a statewide basis throughout the state
fiscal year.
e. If funding for
either graduated sanction services or court-ordered services is exhausted in
any district, the respective services within that district shall be
discontinued.
Notes
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