Iowa Admin. Code r. 441-151.35 - Contract development for graduated sanction services
The chief
(1)
Contracting
process.
a. The chief juvenile court
officer for each judicial district shall develop the process for contracting
for graduated sanction services. The process shall include:
(1) The rationale for selecting which
services to provide;
(2) The
provider selection process, including bid solicitations;
(3) Vendor evaluation criteria; and
(4) A procedure for resolving
appeals.
b. The chief
juvenile court officer or designee shall develop selection criteria for
choosing providers to ensure that resources are targeted effectively within the
district. Multiple providers may be selected to address the needs within the
district.
c. The chief juvenile
court officer shall develop a contract with each provider selected through the
process.
(1) The chief juvenile court officer
or designee shall prepare Form 470-0022, Pre-Contract Questionnaire, for each
new contract.
(2) The chief
juvenile court officer , the provider , and the department shall sign the
contract.
(3) The chief juvenile
court officer or designee is responsible for distributing a copy of the signed
contract or amendment to the provider .
d. The chief juvenile court officer shall
have the authority to resolve provider appeals in accordance with procedures
approved by the department .
e.
Contract amendments shall be prepared whenever there is a change in the amount
of contracted dollars, contract duration, program description, or any other
terms of the contract.
(1) Any party to the
contract may request an amendment to the contract. The provider may request a
contract amendment through the chief juvenile court officer .
(2) The chief juvenile court officer , the
provider , and the department shall sign a contract amendment.
(3) The chief juvenile court officer or
designee shall prepare Form 470-0022, Pre-Contract Questionnaire, for each
contract amendment.
f.
The chief juvenile court officer may submit a claim for payment of juvenile
court services' costs of printing, copying, distributing and advertising
associated with the contracting process. The claim shall be submitted on Form
GAX, General Accounting Expenditure. The cost shall be charged first to the
administrative set-aside funds and second to the program fund, as funds are
available.
(2)
Contract content. Contracts for purchasing graduated sanction
services shall be developed using contract forms approved as to legal form by
the assistant attorney general assigned to work with juvenile court services
contracts. Contracts with providers shall incorporate all applicable
requirements in Iowa Code section
8.47 as well as
the administrative and program requirements of this chapter.
a. The contract shall:
(1) Note the unit cost or payment
rate;
(2) State the interval for
which the cost will be billed;
(3)
Describe the process the provider shall follow to complete and submit claims
for payment; and
(4) Specify any
approved charges for curriculum materials or other expenses that are involved
in the delivery of services but not included in the unit cost or payment
rate.
b. Contracts with
providers of community-based interventions or supportive enhancements shall
establish and define the unit of service and the cost of the unit of service to
be provided and billed per child . The contract shall specify the payment amount
for the unit of service and may specify a maximum number of units but shall not
ensure a provider reimbursement for a specific rate of utilization. Payment
shall be made only for units of service provided to and billed for specific
children.
c. Contracts with
providers of community-based interventions or supportive enhancements may
establish individual or group rates. The contract shall establish a group rate
when the service is provided to more than one child at a time. A minimum and a
maximum number of participants shall be established when a group rate is set.
(1) The group rate may be a set amount to be
charged for each child who attends the group. The provider will receive payment
for each child served.
(2) The
group rate may be a set amount to be charged for the group. The provider will
receive the same payment amount each time the provider serves the group. The
provider must identify all attendees of each group for which payment is
claimed.
d. Contracts
with providers of community-based interventions or supportive enhancements may
establish per diem rates when the intensity of service provision per child is
variable but the total cost of the provision of the service is known. The range
of coverage of the intensity of service provision shall be described in the
contract.
Notes
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