Iowa Admin. Code r. 641-37.31 - Protection of information
(1) Each
licensee who obtains background information on an individual under these rules
shall establish and maintain a system of files and written procedures for
protection of the record and the personal information from unauthorized
disclosure.
(2) The licensee may
not disclose the record or personal information collected and maintained to
persons other than the subject individual, the individual's representative, or
to those who have a need to have access to the information in performing
assigned duties in the process of granting or denying unescorted access to
category 1 or category 2 quantities of radioactive material, safeguards
information, or safeguards information-modified handling. No individual
authorized to have access to the information may disseminate the information to
any other individual who does not have a need to know.
(3) The personal information obtained on an
individual from a background investigation may be provided to another licensee:
a. Upon the individual's written request to
the licensee holding the data to disseminate the information contained in the
individual's file; and
b. If the
recipient licensee verifies information such as name, date of birth, social
security number, gender, and other applicable physical
characteristics.
(4) The
licensee shall make background investigation records obtained under these rules
available for examination by an authorized representative of the agency to
determine compliance with the regulations and laws.
(5) The licensee shall retain all fingerprint
and criminal history records on an individual (including data indicating no
record) received from the FBI, or a copy of these records if the individual's
file has been transferred, for three years from the date the individual no
longer requires unescorted access to category 1 or category 2 quantities of
radioactive material.
Notes
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