Iowa Admin. Code r. 641-95.12 - Disclosure of data
(1) The state
registrar may disclose data from the system of vital statistics to federal,
state, county or municipal agencies of government that request such data in the
conduct of their official duties, subject to conditions the state registrar may
impose to ensure that the use of the data is limited to official purposes.
a. The aforementioned agencies shall not
provide the certified copy or a copy of the vital record, or release
information contained therein, to the person named on the certificate, a member
of the person's legal family, or the person's legal representative.
b. Certified copies issued to the
aforementioned agencies shall be appropriately stamped, for example,
"administrative purposes only" or "for veteran affairs purposes
only."
(2) Confidential
verifications of the facts contained in vital records may be furnished by the
state registrar to any federal, state, county or municipal government agency or
other entity in the conduct of the agency's or entity's official duties,
subject to conditions the state registrar may impose to ensure that the
verification is limited to official purposes. Confidential verification of the
facts contained in vital records may be furnished by a county registrar to
another county office, within the county jurisdiction, in the conduct of the
county's official duties, subject to conditions the state and county registrar
may impose to ensure that the verification is limited to official purposes.
a. Such confidential verifications shall be
on forms prescribed and furnished by the state registrar or on forms furnished
by the requesting agency or entity and acceptable to the state registrar, or
the state registrar may authorize the verification in other ways.
b. The aforementioned agencies and entities
shall not provide the original or a copy of the verified certificate, or
release information contained therein, to the person named on the certificate,
a member of the person's legal family, or the person's legal
representative.
(3) The
state registrar may permit the use of data from vital statistics for research
purposes subject to conditions the state registrar may impose to ensure the use
of the data is limited to such research purposes. No data shall be furnished
from vital statistics for research purposes until the state registrar has
prepared in writing the conditions under which the data may be used and has
received an agreement signed by a responsible agent of the research
organization agreeing to meet and conform to such conditions.
(4) The state registrar may transmit to the
county registrar data needed to produce certified copies of vital records
pursuant to rule
641-95.8
(144).
(5) The state registrar may
transmit to the statewide immunization registry information from birth
certificates for the sole purpose of identifying those children in need of
immunizations. The state registrar may impose conditions to ensure that the use
of the information is limited to official purposes.
(6) The state medical examiner or the county
medical examiner may request an uncertified copy of a death certificate before
the death certificate is accepted and filed at the county registrar's office.
a. The copy shall be clearly stamped
"administrative purposes only."
b.
The death certificate shall be for the sole use of the state medical examiner
or county medical examiner and shall not be used as a legal document, be
distributed, be copied or be maintained other than to be made a part of the
investigatory file.
c. If the state
medical examiner or any county medical examiner determines the death does not
warrant further investigation, the state medical examiner or county medical
examiner shall destroy the uncertified copy of the death certificate.
Notes
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