Iowa Admin. Code r. 641-95.9 - Search and issuance of a certified copy of a vital record
The search and issuance of a certified copy of a vital record shall be requested from the state registrar or county registrar.
(1) Only entitled applicants as described in
rule
641-95.8 (144)
may submit requests for certified copies of vital records.
(2) A person requesting a search and issuance
of a certified copy of a vital record shall provide in writing the following:
a. The name of the person or persons whose
vital record is to be searched;
b.
The purpose of such request;
c. The
relationship to the registrant of the person making the request; and
d. The notarized signature and the address of
the person making the request.
(3) In addition to a completed written
application, the applicant shall provide:
a.
A current, legible government-issued photo identification of the applicant
making the request or other identification documents acceptable to the state
registrar; and
b. Payment of the
required fee before the search is conducted.
(4) The state registrar and county registrar
shall have the authority to require additional supporting documents to prove
direct tangible interest and entitlement pursuant to rule
641-95.8 (144).
(5) If, after the search is
conducted, no record is on file and the state registrar or county registrar
issues a "notification of record search" on certified paper, the fee for the
search may be retained pursuant to paragraph 95.6(1)
"a."
(6) If a
certified copy of a vital record is issued and sent to the applicant using a
mail service and the applicant does not receive the certified copy, the state
registrar or the county registrar may replace the certified copy without an
additional fee using an Affidavit of Non-Receipt. The applicant must contact
the issuing registrar within 90 days of the date of request. A minimum of 30
days must have elapsed from the time the certified copy was mailed. The
applicant shall read the instructions, complete the Affidavit of Non-Receipt
and have the applicant's signature notarized. The original Affidavit of
Non-Receipt and a photocopy of the applicant's driver's license must be
reviewed by the issuing registrar before the certified copy can be replaced for
no additional fee. The state registrar or county registrar may refuse any
Affidavit of Non-Receipt when the state registrar or county registrar
determines proof of receipt, fraud or misrepresentation. The state registrar
shall give to the registrant a notice in writing of the state registrar's
reason and intention to refuse the Affidavit of Non-Receipt.
(7) If printed from the electronic statewide
vital records system by a county registrar, the certified copy of a vital
record shall be stamped by the issuing county registrar to reflect the county
in which the certified copy was issued.
Notes
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