This rule describes the nature and extent of personally
identifiable information which is collected, maintained, and retrieved by the
agency by personal identifier in record systems as defined in rule 25.1(22,96).
For each record system, this rule describes the legal authority for the
collection of that information, the means of storage of that information and
indicates whether a data processing system matches, collates, or permits the
comparison of personally identifiable information in one record system with
personally identifiable information in another record system.
(1) The record systems maintained by the
division are:
a.
Employment
records. These records are collected from each individual applying for
employment and each employing unit offering employment pursuant to Iowa Code
subsection 96.11(7) for
the purpose of providing employment services to the individual and the
employing unit. For a more complete description of the content of these
records, see 877-Chapter 8. These records are stored in an automated data
processing system and may be retrieved by a personal identifier.
b.
Other groups of records routinely
available for public inspection. This paragraph describes groups of
records maintained by the agency other than in a record system as defined in
rule 25.1(22,96):
(1) Published materials. The
agency uses many legal and technical publications in its work. The public may
inspect these publications upon request. Some of these materials may be
protected by copyright law.
(2)
Policy manuals. Manuals containing the policies and procedures for programs
administered by the agency are available in the administrative office of the
division. Subscriptions to all or part of the manuals are available at the cost
of production and handling. Requests for subscription information should be
addressed to the Custodian of the Record, Division of Workforce Development
Center Administration, Department of Workforce Development, 150 Des Moines
Street, Des Moines, Iowa 50309. Policy manuals do not contain information about
persons.
(3) All other records that
are not exempted from disclosure by law.
(2) All data processing systems used by the
agency permit the comparison of personally identifiable information in one
record system with personally identifiable information in another record
system.
