Kan. Admin. Regs. § 102-5-16 - Unprofessional conduct regarding recordkeeping
(a) The failure
of a marriage and family therapist licensee or clinical marriage and family
therapist licensee to comply with the recordkeeping requirements established in
this regulation shall constitute unprofessional conduct.
(b) Content of marriage and family therapy or
clinical marriage and family therapy records. Each licensed marriage and family
therapist or clinical marriage and family therapist shall maintain a record for
each client or client system that accurately reflects the licensee's contact
with the client or client system and the results of the marriage and family
therapy or clinical marriage and family therapy services provided. Each
licensee shall have ultimate responsibility for the content of the licensee's
records and the records of those persons under the licensee's supervision.
These records may be maintained in a variety of media, if reasonable steps are
taken to maintain confidentiality, accessibility, and durability. Each record
shall be completed in a timely manner and shall include the following
information for each client or client system:
(1) Adequate identifying data;
(2) the date or dates of services that the
licensee or the licensee's supervisee provided;
(3) the type or types of services that the
licensee or the licensee's supervisee provided;
(4) the initial assessment, conclusions, and
re-commendations;
(5) a plan for
service delivery or case dis-position;
(6) the clinical notes from each session; and
(7) sufficient detail to permit
planning for continuity that would enable another marriage and family therapist
or clinical marriage and family therapist to take over the delivery of
services.
(c) Retention
of records. If a licensee is the owner or custodian of client or client system
records, the licensee shall retain a complete record for the following time
periods, unless otherwise provided by law:
(1) At least six years after the date of
termination of one or more contacts with an adult; and
(2) for a client who is a minor on the date
of termination of the contact or contacts, at least until the later of the
following two dates:
(A) Two years past the
date on which the client reaches the age of majority; or
(B) six years after the date of termination
of the contact or contacts with the minor.
Notes
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