Kan. Admin. Regs. § 28-4-592 - Safety and emergency procedures; reporting requirements

Current through Register Vol. 40, No. 39, September 30, 2021

(a) Telephone.
(1) Each operator shall ensure that there is a working telephone readily available to the operator and staff members to receive all incoming calls and make outgoing calls during all hours of operation.
(2) Each operator shall post emergency telephone numbers for the police, free department, ambulance, hospital or hospitals, and poison control center next to the telephone, or shall have the numbers immediately accessible to staff members.
(b) Emergency plan; drills.
(1) Each operator shall develop and implement an emergency plan to provide for the safety of children, youth, and staff members in emergencies. The emergency plan shall include the following information:
(A) The types of emergencies likely to occur on or near the premises, including a free, a weather-related event, a missing or runaway child or youth, a chemical release, a utility failure, an intruder, an act of terrorism, and an unscheduled closing;
(B) a designated shelter-in-place area and a designated of-premises relocation site and evacuation routes for each area and for each site;
(C) procedures to meet the needs of individual children and youth, including each child or youth with special needs;
(D) procedures for notifying each parent or adult responsible for a child or youth of any of-premises relocation;
(E) procedures for reuniting each child and each youth with the parent or adult responsible for the child or youth; and
(F) procedures designating the tasks to be followed by each staff member in an emergency, including the following:
(i) As appropriate, contacting 911 or other emergency response entities;
(ii) assisting the children and youth, including children and youth with special needs, to move to a designated shelter-in-place area and to a designated of-premises relocation site; and
(iii) ensuring that emergency supplies are readily available.
(2) Each emergency plan shall be kept on file on the premises.
(3) Each operator shall ensure that the emergency plan is provided to the parent or adult responsible for the child or youth before the first day the child or youth begins attending the program.
(4) Each staff member shall follow the emergency plan.
(5) Each operator shall review the emergency plan at least annually and update it as needed.
(6) Each operator shall ensure that each staff member practices, at least annually, the procedures for assisting the children and youth to move to a designated shelter-in-place area and to a designated of-premises relocation site. The date and time of each practice and a list of all participating staff members shall be recorded and kept on file on the premises.
(7) Each operator shall ensure that each staff member, child, and youth participates in the following drills:
(A) Fire drills shall be conducted monthly. A record of the date and time of each free drill and a record of each evacuation time shall be kept on file on the premises for one year.
(B) Tornado drills shall be conducted monthly. A record of the date and time of each tornado drill and a record of each evacuation time shall be kept on file on the premises for one year.
(c) First aid and cardiopulmonary resuscitation (CPR).
(1) Each operator shall ensure that there is at least one staff member on the premises who is readily available to each child or youth at all times and who has a current certification in first aid and a current certification in CPR appropriate to the age of children and youth attending the program.
(2) Each operator shall maintain first-aid supplies in a first-aid kit, carrying case, box, or other container. The first-aid supplies shall include the following:
(A) First-aid manual;
(B) single-use gloves;
(C) adhesive bandages of assorted sizes;
(D) adhesive tape;
(E) a roll of sterile gauze;
(F) sharp scissors;
(G) sterile gauze squares at least four inches by four inches in size;
(H) a cleansing agent or liquid soap;
(I) an elastic bandage;
(J) tweezers; and
(K) a bottle of water for washing and cleansing.
(d) Standard precautions for handling blood and other bodily fluids or waste. Each operator shall ensure that each staff member complies with the following standard precautions when handling blood and other bodily fluids or waste:
(1) Each staff member shall avoid coming into direct contact with blood and other bodily fluids or waste.
(2) Each staff member shall wear single-use gloves in the following situations:
(A) When cleaning contaminated surfaces or areas;
(B) before dressing a cut or sore that is leaking body fluids; and
(C) when cleaning up each spill, including urine, feces, blood, saliva, vomit, and tissue discharge.
(3) Each contaminated surface or area on which a spill occurs shall be cleaned by removing any visible spill from the surface or area with a water-saturated disposable paper towel or wipe. After the surface or area has been cleaned, the surface or area shall be sanitized by wetting the entire surface or area with a disinfectant solution of chlorine bleach mixed according to the directions on the label, or an appropriate commercial disinfectant used according to the directions on the label.
(4) Each mop used to clean up a contaminated area shall be cleaned and rinsed in a disinfecting solution, wrung as dry as possible, and hung to dry.
(5) Each paper towel, sponge, or other material used for cleaning up a contaminated area shall be placed in a plastic bag with a secure tie and thrown away in a covered container.
(e) Emergency medical care.
(1) If a child or youth needs emergency medical care and is taken to an emergency care source, each operator shall ensure that the parent or adult responsible for the child or youth is notified immediately and shall make the following documents and information immediately available to emergency care personnel:
(A) The child's or youth's health history;
(B) the name, address, and telephone number of the following individuals:
(i) The parent or adult responsible for the child or youth;
(ii) a designated emergency contact; and
(iii) the physician designated by the parent or adult responsible for the child or youth to be called in case of emergency; and
(C) authorization for emergency medical care.
(2) If the operator has been unable to obtain the necessary documents as specified in K.A.R. 28-4-582, the operator shall follow the plan approved by the secretary.
(3) A staff member shall accompany a child or youth to the source of emergency care and shall remain with the child or youth until a parent or other responsible adult assumes responsibility for the child or youth. When a staff member goes to the source of emergency care with a child or youth, the operator shall ensure that there is an adequate number of staff members available to supervise the remaining children and youth in the program.
(f) Reporting illnesses.
(1) If a child or youth becomes ill while attending the program, the operator shall immediately notify the parent or adult responsible for the child or youth.
(2) If an operator, staff member, child, or youth in a program contracts a reportable infectious or contagious disease listed in K.A.R. 28-1-2, the operator shall report the disease to the secretary's designee by the next working day.
(3) The operator shall follow the protocol recommended by the county health department and shall cooperate fully with any investigation, disease control, or surveillance procedures initiated by the county health department or the department.
(g) Reporting critical incidents.
(1) Each operator shall report the following critical incidents immediately to each parent or adult responsible for a child or youth affected by the critical incident, on a form provided by the department:
(A) Fire damage or other damage to the building, or damage to the property that affects the structure of the building or safety of the children and youth;
(B) a vehicle collision involving children or youth;
(C) a missing child or youth;
(D) physical restraint of a child or youth by staff members;
(E) the injury of a child or youth that requires medical attention;
(F) the death of a child, youth, or staff member; and
(G) any other incident that jeopardizes the safety of any child or youth.
(2) Each operator shall report each critical incident specified in paragraph (g)(1) to the secretary's designee by the next working day, on a form provided by the department. A copy of each critical incident report shall be kept on file for not less than one year on the premises or at a designated central office location.
(3) Each operator shall ensure that a report is made to the secretary's designee of all known facts concerning the time, place, manner, and circumstances of the death of a child or a youth attending the program when submitting a critical incident report as specified in paragraph (g)(1).
(h) Reporting suspected child abuse or neglect. Each operator and each staff member shall report to the Kansas department for children and families or to law enforcement any suspected child abuse or child neglect within 24 hours.

Notes

Kan. Admin. Regs. § 28-4-592
Authorized by and implementing K.S.A. 2016 Supp. 65-508; effective, T-28-4-1-02, April 1, 2002; effective Jan. 10, 2003; amended by Kansas Register Volume 36, No. 23; effective June 23, 2017.

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