Kan. Admin. Regs. § 91-38-3 - School transportation supervisor; duties and responsibilities

Current through Register Vol. 40, No. 39, September 30, 2021

(a) Appointment and general responsibilities.
(1) Each governing body shall designate an employee to be the transportation supervisor.
(A) The transportation supervisor shall be responsible for supervision and maintenance of the school district's transportation system.
(B) The transportation supervisor shall act as liaison between the school district and any contracted bus transportation service.
(b) School transportation routes and stops.
(1) The transportation supervisor shall be responsible for establishing all regular transportation routes and stops for the loading and unloading of students along those routes. The supervisor shall keep a current map on file for each regular transportation route, with all stops noted and a current map of the school district showing each attendance center.
(2) The transportation supervisor shall not establish stops on any interstate highway, state toll road, or other limited-access highway.
(3) The transportation supervisor shall give special consideration to road conditions and safety concerns when planning the regular transportation routes. If a safety hazard is encountered, the appropriate authorities shall be contacted about eliminating or correcting the hazard, if possible.
(4) Each driver shall report to the transportation supervisor any condition encountered by the driver on a transportation route that appears to pose a safety hazard.
(5) If visibility is less than 500 feet when approaching an established school bus stop from any direction, the transportation supervisor shall contact state, county, or township road authorities and request that warning signs be posted for the school bus stop. Whenever practicable, stops shall be established only at points where visibility is at least 500 feet for all motorists.
(c) Driver training meetings.
(1) Each transportation supervisor shall conduct at least 10 safety meetings per year for all school transportation providers employed by the school district.
(2) Attendance at each meeting shall be documented with a sign-in sheet or similar document. The record of attendance and the agenda shall be retained by the supervisor for at least two years.
(3) Safety meeting topics shall include school transportation safety concerns from drivers regarding route safety, changes in laws or regulations, and other safety issues as determined appropriate by the transportation supervisor.
(4) Safety meetings may be electronically recorded so that drivers who are unable to attend a particular meeting can view the program at another time.
(5) Each school transportation provider shall attend at least 10 safety meetings per year. Newly hired drivers shall be required to attend only those meetings held following their employment.
(d) Records retention.
(1) The transportation supervisor shall be responsible for maintenance and repair records for all school buses, activity buses, and school passenger vehicles used for student transportation, except short-term leased vehicles, that are either owned or leased and are operated by the school district. These records shall include information on scheduled maintenance, lubrication records, repair orders, and other maintenance.
(2) The maintenance record for each vehicle shall be kept as long as the school owns or leases the vehicle, and for at least two years following disposition of the vehicle.
(3) Maintenance records shall be available for inspection by the Kansas highway patrol, other law enforcement agencies, and Kansas state department of education officials.
(e) Contracts for bus transportation services. Each school district that contracts for bus transportation services shall ensure that each contract for those services includes a provision requiring the contractor to meet the requirements of subsections (c) and (d).
(f) Students with special needs. Each school district shall, before transportation, notify the transportation supervisor of any student with special health care concerns, special needs for transportation, or an individualized education program requiring transportation. The supervisor shall ensure that all drivers, substitute drivers, and attendants are informed of these needs and receive any training that is necessary to safely transport the student or to accommodate the student's special needs.


Kan. Admin. Regs. § 91-38-3
Authorized by and implementing K.S.A. 8-2009; effective July 1, 2000; amended March 28, 2003; amended by Kansas Register Volume 36, No. 25; effective July 7, 2017.

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