RELATES TO:
KRS
18A.005,
18A.030(2),
18A.032,
18A.110(1)(c),
(7)
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
18A.110(1)(c) and (7)
require the Secretary of Personnel to promulgate administrative regulations,
which govern the classification plan for all positions in the classified
service so that the same qualifications may reasonably be required for, and the
same schedule of pay equitably applied to, all positions in the same job
classification. This administrative regulation establishes the classification
plan for classified service.
Section 1.
Interpretation of Job Class Specifications.
(1) Job class specifications shall describe
and explain the job duties and responsibilities typically assigned to a
position within a particular job classification.
(2) Job class specifications shall indicate
the kinds of positions to be allocated to the various job classifications as
determined by their characteristics and duties or responsibilities.
Characteristics and duties or responsibilities of a job classification shall be
general statements indicating the level of responsibility and discretion of
positions in that job classification.
(3) Examples of duties or responsibilities of
a job classification shall not be construed as:
(a) Describing what the duties or
responsibilities of a position shall be; or
(b) Limiting the appointing authority's
ability to assign or alter the duties and responsibilities of a
position.
(4) The use of
examples describing the duties or responsibilities of a job classification
shall not be regarded as excluding assignment of other duties or
responsibilities not mentioned which are of similar kind or quality.
(5) Job class specifications shall establish
the minimum requirements, which are comprehensive statements of the minimum
background as to education, experience, and other qualifications required for
the job classification.
(6) The job
class specification may contain special requirements, additional requirements,
unique physical requirements, or typical working conditions.
(7) The Personnel Cabinet may change any job
class specification in whole or part.
Section 2. Official Copy of Job Class
Specifications.
(1) The Personnel Cabinet
shall maintain a master set of all approved job class specifications. These
specifications shall constitute the official job class specifications in the
job classification plan. The copies of the specification for each job
classification shall indicate the date of establishment or the last revision of
the specification.
(2) The
Personnel Cabinet shall make available job class specifications in an
electronic format.
Section
3. Title of Position and Job Classification.
(1) The official title of the job
classification to which a position has been allocated shall be used to
designate the position in payrolls and other official records, documents, and
communications in connection with all personnel processes. For purposes of
internal administration or for a purpose not involving the personnel processes,
an office title or abbreviation may be used in lieu of the job classification
title.
(2) The Personnel Cabinet
may change the title of a job classification to more accurately describe job
functions that have been or may be assigned to a job classification.
Section 4. Position Descriptions.
Position descriptions shall state, in detail, the duties and responsibilities
assigned to an individual position. If the duties and responsibilities assigned
to a position are changed in a material and permanent way, the supervisor
making the recommendation shall timely submit to the appointing authority for
the agency a position description, stating the revised duties and
responsibilities. If the appointing authority approves the material and
permanent assignment of the duties and responsibilities, the new position
description shall be forwarded to the Secretary of the Personnel Cabinet with
the appointing authority's recommendation for reclassification.
