101 KAR 2:046 - Applying for employment, qualifications and examinations
RELATES TO: KRS 18A.030(2), 18A.032, 18A.110(1)(a), (7)(c), 18A.120, 18A.150
NECESSITY, FUNCTION, AND CONFORMITY: KRS 18A.110(1)(a) and (7)(c) requires the Secretary of Personnel to promulgate administrative regulations that govern open competitive exams to determine the relative fitness of applicants and for the rejection of candidates or eligibles who fail to meet reasonable requirements of the secretary. This administrative regulation establishes the process and requirements to apply for employment.
Section 1. Notices of Examinations.
(1) An examination for entrance to the
classified service shall be conducted on an open-competitive basis.
(2) The recruitment program shall:
(a) Accept an applicant's submission for
employment; and
(b) Hold an
examination whenever and wherever the secretary reasonably determines it to be
in the best interests of the Merit System.
(3) Eligibles shall be listed in rank order
upon certification of a register based on their highest valid scores.
(4) The public notice of examination required
by
KRS
18A.110(7)(c) shall specify:
(a) The title and minimum salary of the job
classification;
(b) The minimum
qualifications required;
(c) The
opening date on which application may be made for placement of the applicant on
the register; and
(d) All other
pertinent information and requirements.
Section 2. Minimum Qualifications for
Applying. An open-competitive examination shall be available to each applicant
who meets the minimum requirements determined by the secretary with regard to:
(1) Education;
(2) Experience;
(3) Training;
(4) Licensure;
(5) Certification; or
(6) Other factors that relate to the ability
of the candidate to perform the essential functions of the position with
reasonable efficiency.
Section
3. Applying for Employment.
(1)
An applicant shall apply for employment electronically as required by
instructions at https://careers.ky.gov.
(2) An applicant shall provide information
concerning:
(a) Personal
characteristics;
(b)
Education;
(c)
Experience;
(d) References;
and
(e) Other pertinent information
specific to the position sought.
(3) The truth of the statements provided
pursuant to subsection (2) of this section shall be certified by the
applicant's act of electronic submission.
(4) An applicant shall:
(a) Meet the minimum qualifications
established in the job class specification as to education and experience;
and
(b) Not be guaranteed a passing
grade by admission to an examination.
(5) For a job classification for which there
is to be continuous recruitment, a statement shall be included in the
announcement to the effect that submissions shall be received until further
notice.
Section 4.
Advance Eligibility. An applicant shall be eligible to apply to a specific
vacancy within thirty (30) calendar days of completing the education required
in the job classification or anytime thereafter. Except as requested in writing
by the appointing authority and authorized by the secretary, all applicants
shall comply with this section.
Section
5. Character of Examinations. An examination shall:
(1) Be practical in nature;
(2) Be constructed to reveal the capacity of
the candidate for the particular job classification for which the applicant is
competing;
(3) Consider the
applicant's general background and related knowledge; and
(4) Be rated impartially.
Section 6. Conduct of
Examinations.
(1) An examination shall be
conducted in as many places in the commonwealth as are found convenient for
applicants and practicable for administration.
(2) Reasonable accommodation in testing shall
be provided upon timely request and receipt of verification of need.
(3) The secretary may:
(a) Designate monitors in various parts of
the commonwealth to conduct an examination under instructions prescribed by the
secretary;
(b) Provide for the
compensation of the monitors; and
(c) Make arrangements for the use of a public
building in which to conduct an examination.
(4) Retest procedures. For open continuous
testing, an applicant shall not:
(a) Be
admitted to the same exam or its alternate more than two (2) times within a
regular workweek; or
(b) Take the
same exam or its alternate more than twelve (12) times in a twelve (12) month
period beginning with the original date the test is taken.
Section 7. Rating Examinations.
(1) The secretary shall determine the rating
or standing of an applicant on the register for each examination at the time of
certification of a register.
(2)
The secretary shall determine the passing score of each examination.
(3) All applicants for the same job
classification shall be accorded uniform and equal treatment in all phases of
the examination procedure.
Section
8. Rating Education and Experience.
(1) If the selection method is rating of
education and experience, the secretary shall determine a procedure for the
evaluation of the education and experience qualifications of an
applicant.
(2) The formula used in
appraisal shall give due regard to recency and quality as well as quantity of
experience and the pertinence of the education.
(3) The secretary shall investigate the
candidate's educational documentation.
(4) The secretary shall investigate the
candidate's work history.
(5) If
the results of this investigation disclose information affecting the rating of
education and experience, the secretary shall:
(a) Rate the candidate accordingly;
(b) Make the necessary revision of the
rating; and
(c) Notify the
candidate.
(6) The
secretary shall determine the selection method for a qualifying job
classification based upon the knowledge, skills, and abilities necessary for
the job classification.
(a) The secretary
shall notify the Personnel Board of the job classification and the minimum
requirements for a qualifying selection method.
(b) The secretary shall maintain for public
review a list of those job classifications that are qualifying along with the
minimum requirements for each job classification.
Section 9. Notice of Examination
Results.
(1) Each applicant shall be notified
of the examination score as soon as the rating of the examination has been
completed.
(2) An eligible shall be
entitled to information concerning his or her relative position on the register
upon request and presentation of proper identification.
Section 10. Adjustment of Errors.
(1) The secretary shall correct a clerical
error in the rating of an examination, if the error is called to the attention
of the secretary within thirty (30) calendar days after receipt of the notice
of examination results. Further, the secretary may correct an applicant's
submission error, if the error is called to the attention of the secretary
within thirty (30) calendar days of the issuance of a register
certificate.
(2) A correction shall
not invalidate a certification and appointment previously made.
Notes
STATUTORY AUTHORITY: KRS 18A.030(2), 18A.110(1)(a), (7)(c)
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