RELATES TO:
KRS
161.600,
161.605(11),
161.640,
161.675
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
161.310 requires the Board of Trustees of the
Teachers' Retirement System TRS to promulgate all administrative regulations
for the administration of the funds of the retirement system and for the
transaction of business.
KRS
161.600(4) requires the
board to promulgate administrative regulations concerning application for an
annuity to receive benefit payments. This administrative regulation establishes
procedures for filing of retirement applications and for determining effective
dates of annuity payments.
Section 1.
(1) Applications for retirement shall be
filed on the Application for Service Retirement or on-line using the Web site
maintained by TRS and shall include:
(a) A
photocopy of the applicant's signed Social Security card;
(b) A certified birth certificate;
(c) If applicable, a certified marriage
certificate; and
(d) A voided or
cancelled check from the institution to which monthly disbursements shall be
electronically transmitted.
(2) If the member files the application for
service retirement on-line, he shall:
(a)
Either mail or scan and upload the documents required by subsection (1) of this
section to the Web site maintained by TRS; and
(b) Notify his employer to complete the
on-line application for submission to TRS.
(3) If the member chooses either retirement
Option III, IIIa, IV, or IVa, the member shall also include a photocopy of the
designated beneficiary's:
(a) Signed Social
Security card; and
(b) Certified
birth certificate.
Section
2. If a member meets the eligibility requirements set forth in
KRS
18A.225(1), and
KRS
161.675(1) and (2), the
retirement system shall provide the forms required by the Kentucky Department
of Employee Insurance for enrollment in health insurance coverage. If the
member is eligible for Medicare, the retirement system shall provide the
Medicare Eligible Health Plan form.
Section
3. Applications for retirement for service shall not be filed
later than the first day of the month immediately preceding the month that
retirement is to be effective.
(1) Retirement
for service shall be effective on the first day of the month following the date
that a properly completed and filed application is received at the offices of
Teachers' Retirement System.
(2) A
member eligible to retire may exercise this right during a school year in which
the member has been in employment if there is filed with the application a
statement from the chief administrative officer or other authorized
representative of the employing board or agency to the effect that the member
is being released from the employment contract for the purpose of
retirement.
Section 4.
An application received by mail and bearing the U.S. Postal Service postmark
dated on or before the filing date established in Section 2 of this
administrative regulation shall be accepted as having been filed in compliance
with Section 2 of this administrative regulation.
Section 5. The provisions of this
administrative regulation shall apply to any member who is returning to
retirement after having waived his or her retirement allowance under the
provisions of
KRS
161.605(11).
Section 6. Incorporation by reference.
(1) The following material is incorporated by
reference:
(a) "Application for Service
Retirement", (2017);
(b)
"Instructions for the Withholding Certificate for TRS Annuity Payments, (2017);
and
(c) "Medicare Eligible Health
Plan (MEHP)" (2017) form.
(2) This material may be inspected, copied,
or obtained, subject to applicable copyright law, at Teachers' Retirement
System, 479 Versailles Road, Frankfort, Kentucky 40601-3800, Monday through
Friday, 8 a.m. to 5 p.m. This material may also be found on the agency's Web
site at
www.trs.ky.gov.
