RELATES TO:
KRS
139.010,
139.480(3),
160.613(3)
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
131.130(1) authorizes the
Department of Revenue to promulgate administrative regulations for the
administration and enforcement of Kentucky's tax laws. This administrative
regulation establishes the requirements for the partial exemptions provided for
energy and energy-producing fuels.
Section
1. Definitions.
(1) "Cost of
production" means the total of all costs, according to accepted accounting
principles, incurred in manufacturing, mining, processing, or refining of
tangible personal property computed on the basis of "plant facilities" except
for:
(a) The cost of the energy or
energy-producing fuels used therein; and
(b) The related distribution, transmission,
and transportation services for this energy that are billed to the
user.
(2) "EDP
Authorization" means the "Energy Direct Pay Authorization", Form 51F010 for use
for the exemption from the sales and use tax or Form 51F011 for use for the
exemption from the utility gross receipts license tax as approved by the
department.
(3) "In the course of"
means those phases of a company's operations in which the expenses incurred are
properly included in the computation of the cost of production.
(4) "Plant facilities" is defined by
KRS
139.010(28).
(5) "Toller" is defined by
KRS
139.480(3).
(6) "UGRLT" means utility gross receipts
license tax imposed by
KRS
160.613.
Section 2. Cost of production expenses. The
list in this section shall serve as examples of accounts or classifications
normally reflected in the computation of the cost of production:
(1) Direct labor cost;
(2) Direct materials; and
(3) Overhead expenses:
(a) Administrative expenses allocated to cost
of production;
(b) Compensation
insurance;
(c) Depreciation for
plant equipment;
(d) Indirect
labor;
(e) Indirect
materials;
(f) Insurance for plant
equipment;
(g) Miscellaneous
factory expenses;
(h) Office
expenses allocated to cost of production;
(i) Rent or depreciation for plant building;
and
(j) Taxes for plant
equipment.
Section
3.
(1) A taxpayer claiming an
exemption for energy or energy-producing fuels under
KRS
139.480(3) or
KRS
160.613(3) shall compute the
cost of production on a basis consistent with accepted accounting principles.
Any significant deviations from procedures used in previously reported periods
which are based on considerations of sales tax or UGRLT reduction shall not be
permitted.
(2) A toller beginning
tolling operations on or after July 1, 2018, shall fulfill the itemized
requirements specified in
KRS 139.480(3)(d)(1) through
(5) before a determination can be made
whether to exclude any portion of the cost of tangible personal property that
is incorporated into or becomes a part of the product of its manufacturing or
industrial processing activity when calculating the annual cost of production
to determine eligibility for these exemptions.
Section 4. To qualify for the partial
exemption as described in this regulation, consumers of energy and
energy-producing fuel shall:
(1) Submit to the
Department of Revenue an "Application for Energy Direct Pay Authorization",
Form 51A109; and
(2) Upon receipt
of an EDP Authorization, forward a copy of the EDP authorization to their
suppliers of taxable production energy in order to claim the applicable
exemption.
Section 5.
Determination of sales and use tax liability.
(1) When completing the "Application for an
Energy Direct Pay Authorization", Form 51A109, an applicant shall:
(a) Indicate the tax type for which the
application applies;
(b) Provide an
itemization of the accounts included in the computation of the sales and use
tax cost of production based upon applicable costs incurred in the last
completed fiscal or calendar year ending prior to the date of the
application;
(c) Submit
documentation with the application substantiating the annual energy purchases
corresponding to the accounts included in the computation of cost of production
for sales and use tax purposes; and
(d) If the energy cost and any related
distribution, transmission, and transportation services for this energy billed
to the user exceeds three (3) percent of the cost of production:
1. Estimate the sales and use tax liability
by:
a. Multiplying the cost of production
calculated for sales and use tax purposes by three (3) percent; and
b. Multiplying the resulting amount by six
(6) percent; and
2.
Report and make monthly payments equal to one-twelfth (1/12) of the total
estimated tax on the monthly sales and use tax returns.
(2) By the
20
th day of the fifth month following the end of
each taxpayer's fiscal year ending subsequent to the date of the authorization,
the taxpayer shall:
(a) File a "Kentucky Sales
and Use Tax Energy Exemption Annual Return", Form 51A129, reconciling the
estimate to the final amount of tax due; and
1. Pay the additional tax due; or
2. Designate the refund amount due if no
additional tax is due and an overpayment exists; and
(b) Make an estimate for the succeeding year
and adjust the payment for the months remaining so that the total tax to be
paid for the year will agree with the total estimated tax. The estimate shall
remain consistent with the cost of production accounts used to estimate the
sales tax liability on the application for authorization.
Section 6. Determination of UGRLT
Liability.
(1) When completing the
"Application for an Energy Direct Pay Authorization", Form 51A109, an applicant
shall:
(a) Indicate the tax type for which the
application applies;
(b) Provide an
itemization of the accounts included in the computation of the UGRLT cost of
production based upon applicable costs incurred in the last completed fiscal or
calendar year ending prior to the date of the application;
(c) Submit documentation with the application
substantiating the annual energy purchases corresponding to the accounts
included in the computation of cost of production for UGRLT purposes;
and
(d) If the energy cost and any
related distribution, transmission, and transportation services for this energy
billed to the user exceeds three percent (3%) of the cost of production, the
taxpayer shall:
1. Estimate the tax by:
a. Multiplying the cost of production
calculated for UGRLT purposes by three percent (3%); and
b. Multiplying the resulting amount by the
percentage rate imposed by the local school district, not to exceed three
percent (3%); and
2.
Report and make monthly payments equal to one-twelfth (1/12) of the total
estimated tax on the monthly UGRLT returns.
(2) By the 20th day of the fifth month
following the end of each taxpayer's fiscal year ending subsequent to the date
of the authorization, the taxpayer shall:
(a)
File a "Utility Gross Receipts License Tax (UGRLT) Energy Exemption Annual
Return", Form 73A902, reconciling the estimate to the amount of tax due; and
1. Pay the additional tax due; or
2. If no additional tax is due, credit the
overpayment on the following year's estimate or designate the refund amount
due; and
(b) Make an
estimate for the succeeding year and adjust the payment for the months
remaining so the total tax to be paid for the year will agree with the total
estimated tax. The estimate shall remain consistent with the cost of production
accounts used to estimate the UGRLT liability on the application for
authorization.,
Section
7. An EDP Authorization shall not be used for any purchases other
than energy or energy-producing fuels used in the course of manufacturing,
processing, mining, or refining and any related distribution, transmission, and
transportation services for this energy that are billed to the user.
Section 8.
(1) An EDP Authorization shall not be issued
unless the cost of taxable energy or energy-producing fuels used in the course
of manufacturing, processing, mining, or refining and any related distribution,
transmission, and transportation services for this energy billed to the user
during the immediately preceding year exceeds three (3) percent of the previous
year's cost of production.
(2) For
UGRLT calculations, fuels not subject to tax, but used in the course of
manufacturing, processing, mining, or refining, shall be included in the cost
of production. Examples of fuels not subject to UGRLT include:
(a) Bottled gases;
(b) Coal;
(c) Coke;
(d) Diesel;
(e) Fuel oil;
(f) Gasoline;
(g) Kerosene;
(h) Nitrogen;
(i) Propane; and
(j) Steam.
Section 9. An operator of a commercial
greenhouse shall be considered engaged in a processing operation and shall be
eligible to purchase energy and energy-producing fuel and any related
distribution, transmission, and transportation services for this energy billed
to the user exempt from applicable taxes if the requirements provided in this
administrative regulation are met
Section
10. Forms. The forms referenced herein may be inspected, copied,
or obtained, subject to applicable copyright law, at:
(1) The Kentucky Department of Revenue, 501
High Street, Frankfort, Kentucky 40601;
(2) A Kentucky Taxpayer Service Center,
Monday through Friday, 8:00 a.m. to 4:30 p.m.; or
Section 11.
(1) This administrative regulation shall
replace Revenue Policy 51P020.
(2)
Revenue Policy 51P020 is hereby rescinded and shall be null, void, and
unenforceable.